Document numbering (POP settings)

Use the following settings to choose how numbers are applied to your orders, returns and goods received records.

Find this screen

Open: Purchase Order Processing > POP Utilities > System Set Up > POP Settings | Document Numbering.

Enter your document numbering options

Orders and returns

• Select Automatically generate order and return numbers to assign your purchase order numbers automatically.

  Enter the Next order number and Next return number in the relevant boxes. You can only use numbers in your references. This number increases by 1 each time a order or return is created.

  You must select this if you want to:

  • Automatically generate your purchase orders.
  • Use back-to-back sales orders.

• Clear this option to enter your order numbers manually.

  Select this if you already have a referencing system that you want to continue for your purchase orders. You can use numbers and letters in your references.

Goods received note (GRN) number

• Enter the Next goods received number.

  When you receive goods, a Goods Received Note (GRN) number is automatically associated with the purchase order. It is also applied to the record of goods despatched to your supplier when dealing with purchase returns. You must specify the next GRN number.

• Select Display outstanding order quantities during goods received entry to show the number of outstanding items when confirming goods as received, or when confirming goods as despatched when dealing with returns.

  This is the quantity required to complete the order or return.

  Clear this option to hide the outstanding quantities when processing goods received.