Printing and Intrastat (POP settings)

Find this screen

Open: Purchase Order Processing > POP Utilities > System Set Up > POP Settings | Printing.

Document Printing

Select Automatically print copy orders to print copies of your purchase orders.

• Copies are printed automatically for orders that are not on hold The 'on hold' status indicates that an account or an order has been queried. It is suspended to prevent any processing until the on hold status is removed ('off hold')..
• If you are using order authorisation, a copy of the order is printed when the order is authorised.
• If you are not using order authorisation, a copy of the order is printed once you save an order, whether it is a new order or an amended order.
• Copy orders are printed in accordance with your print setup.

Intrastat

Include purchase orders on your Intrastat

• Select Generate Intrastat entries for purchase orders to produce Intrastat entries for your purchase orders.

Include terms of delivery on Intrastat entry

Select Include terms of delivery on Intrastat entry if you have, or think you will, pass the delivery threshold set by HMRC or the Revenue Commissioners. Once over the limit you must include the terms of delivery on your Intrastats. For more information about the delivery threshold, see UKTradeInfo (uktradeinfo.com) (opens in a new tab).

Set default terms of delivery

You must provide additional delivery terms on your Intrastat declaration if you exceed the delivery terms threshold. If you have passed (or think you will) the delivery threshold set by HMRC or the Revenue Commissioners, you'll need to set this here. Once over the limit, you must include the terms of delivery on your Intrastat.

For more information about the delivery terms threshold, see UKTradeInfo (uktradeinfo.com) (opens in a new tab).

1. Select Include Terms of Delivery on Intrastat Entry. This adds delivery codes to your Intrastat Declaration.

2. Choose the Terms of Delivery code to use by default. You can change this on individual order lines when you maintain Intrastat entries.

   Terms of delivery codes

   Code	Description
   EXW	Ex works
   FCA	Free carrier
   FAS	Free alongside ship
   FOB	Free on board
   CFR	Cost & freight (C&F)
   CIF	Cost, insurance and freight
   CPT	Carriage paid to
   CIP	Carriage and insurance paid to
   DAF	Delivered at frontier
   DES	Delivery ex-ship
   DEQ	Delivered ex-quay
   DDU	Delivered, duty unpaid
   DDP	Delivered, duty paid
   DAP	Delivered at place
   DAT	Delivered at terminal
   XXX	Other terms not listed

Default nature of transaction code (NOTC)

The Nature of Transaction Code (NOTC) indicates the type of transaction which is being declared on the Intrastat. This code identifies the transaction type on the declaration, e.g. sales, acquisitions, goods sent for processing or repair, or free of charge goods.

Select a Default nature of transaction code (NOTC) from the list. This is the default setting, but you can change this on individual order lines by using Intrastat Entry Maintenance.

• For HMRC, the codes available are: 10, 16, 17, 18, 20, 30, 40, 50, 60, 70, 80, 90.

  You can find details of these codes from HMRC, see HMRC: Notice 60: Intrastat general guide (opens in a new tab).

• For the Irish Revenue, the codes available are: 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12, 21, 22, 23, 31, 32, 33, 34, 41, 42, 51, 52, 60, 71, 72, 80, 91, 99.

  You can find details of these codes from the Irish Revenue, see Irish Revenue: VIES and INTRASTAT Trader's Manual (PDF).

  Note: The Irish Revenue extended the codes in April 2023. The two-digit codes from 11-99 are only available from Sage 200 Professional 2023 R2 version onwards.

Include entries by receipt or invoice date (HMRC only)

In Northern Ireland (for HMRC), you can choose when to include transactions on your Intrastat declaration; either on the receipt/return of goods, or the date VAT was applied.

For Include entries based on, select whether you want entries to be based on the date of the Receipt/return date or on the Invoice date.

Note: You cannot change this once you have generated your Intrastat entries.

Note: In Ireland, a company must declare goods based upon when VAT became chargeable on the goods.

Ireland Intrastat only

Note: These options will only be displayed if the company's Country code is set to IE - Ireland in your Company Details.

If you generate an Irish declaration you also need to select a code for the mode of transport. These codes must be applied in accordance with Irish Revenue Commissioners rules.

• Default mode of transport code (MOT).

  The codes are required for an Irish declaration and include 1 (Sea), 2 (Rail), 3 (Road), 4 (Air), 5 (Post), 7 (Fixed Transport Installation), 8 (Inland Waterway) and 9 (Own Propulsion).

• Include statistical value on Intrastat entry.

  Select this to include the statistical value on the Intrastat. This is the value of the goods, adjusted for any landed costs.

  By default, the statistical value automatically calculated will be identical to the goods value. If you are reporting statistical value, you may use the Intrastat Entry Maintenance option to correct the value if required.