Add an additional charge to a purchase order

Add an additional charge

Open: Purchase Orders > Purchase Orders > New Purchase Order

Open: Purchase Orders > Purchase Orders > Amend Purchase Order

Additional charges are for any extra costs you need to add, such as carriage or insurance.

Go to the Order Details tab.
Add a line to the order and select Charge as the Type.
Select an existing charge that you've set up, or enter a new charge.
- To add an existing charge, select the additional charge from the Item list.
- To enter your own one-off charge, leave the Item blank and enter a Description of the charge.
Check the Unit price of the charge.

Enter a value if you're adding your own charge.
Check the VAT rate and amend it if required.

The appropriate VAT rate for the supplier is displayed.
You can enter more details for the additional charge, such as the net value, and the nominal account for cost.
- To view and enter more details, select More actions > More details.

Additional charge

Amend the Name for the additional charge, if required.

Item totals

The appropriate VAT rate for the supplier is displayed.

Check and amend the displayed VAT rate if required.

For foreign currency suppliers (where the supplier's Country Code is set to a foreign country), Sage 200 will default to using the VAT rate set on the supplier's account, and this will override the default VAT rate of stock item.

Check and amend the Net value of the charge, if required.

Nominal analysis

This is the Cost nominal account used to post the value of the item.

The default nominal account is taken from the additional charge (set in the Sage 200 desktop).

If you've selected an existing additional charge, check the Cost nominal account displayed, and select a different account if required.
If you have entered your own additional charge, select the Cost nominal account.

Note: If the nominal account is left blank, the cost will be posted to the suspense account.

Useful info

About additional charges

Use additional charges to record any extra costs with a purchase order (or return), such as carriage or insurance.

You can enter additional charges individually, or select from a list of additional charges that you've set up. If you use additional charges regularly, it's a good idea to set up a list of charges to make sure that they are applied consistently.

The additional charge consists of:

A unique code.
A name to describe the charge.
The default value of the charge (excluding VAT) specified in your base currency.
A VAT rate.
The default nominal account used for posting the cost value.

Apart from the charge code, you can change any of these default details when you add the additional charge to an order.

You cannot discount additional charges.

Set up additional charges

If you use an additional charge regularly, you can set up your own additional changes (in the Sage 200 desktop).

Open: Settings > Purchase Orders > Additional Charges