Options (SL Settings)
Open: Sales Ledger > Utilities > Ledger Setup > Ledger Settings | Options
Open: Sales Ledger > Utilities > Ledger Setup > View Ledger Settings | Options
Enter or view the following settings:
Select this to send customer account statements to both head office and any branch offices of the same company.
Once selected, you can specify a particular customer account as a head office, on the sales account Documents tab.
If you change it so that it is not selected, then all account statuses are set to independent and any links between accounts are removed.
Select this to enter multiple transactions at one time for customers. We recommend that you use batch processing if you frequently enter a large number of transactions.
Batch processing:
- Handles multiple transactions of the same type, e.g. invoices, and processes them in one session.
- Allows you to change individual transactions before the batch is posted.
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Double checks your entries against a batch total.
There are two separate batch processing options in the Sales Ledger menu:
- Batched Transactions. This allows access to batches input by the logged on user only.
- Batched Transactions (Manager). This allows access to all batches.
You can change the setting, provided there are no unposted batches on the system. Changing the setting to selected enables the menu options. Changing it so that it is not selected means that you cannot use the menu options.
Select this to generate your customer account reference automatically.
The account reference is a number which is automatically increased by 1, each time you create a customer account.
Enter the number you want your customer accounts to start from in the Begin automatic generation with box.
If you already use a numbering system for your customer accounts, you can assign the references manually.
If you are manually assigning account references:
- Use account references of the same lengths to ensure accurate results when searching account records.
- An account reference can contain both numbers and letters up to eight characters in length.
- The Sales Ledger does not differentiate between upper and lower case letters so an account reference of abc is considered the same as account reference ABC.
This setting influences how the ledger locates your account records. If you decide to change the setting at a later date it will have an adverse effect on how the ledger searches for and locates your existing account records. We therefore recommend that after setting this option you do not change it in the future.
Select this to include additional nominal transaction information for each transaction that is entered.
A new column Transactional analysis is displayed when entering the following transactions and on the transaction enquiry screen:
- Sales Invoices.
- Free Text Invoices.
- Sales Credit Notes.
- Sales Receipts.
- Sales Payments.
- Batched Transactions.
You must have selected to Allow additional transactional analysis in Accounting System Manager System settings Transaction settings tab.
This affects new postings entered subsequently. It will not affect existing nominal transactions that have been posted or are in the waiting postings files. However, if you clear this setting, the column will be removed and you will no longer be able to see the codes entered previously.
Use this if you subscribe to Opayo (formerly Sage Pay) and want to record card payments from customers directly into Sage 200.
If you select Enable card processing, you can use the Online Card Receipt feature to record receipts from customers.
Note: You cannot select this option unless a merchant account has been set up in Accounting System Manager.
Selecting this enables Opayo. Once this option is cleared you'll no longer be able to use the online card receipts options. If you've taken an online receipt and then clear the setting, you cannot reverse or refund the online transaction.
This feature is only available from Sage 200 Professional 2023 R1 version onwards.
For older versions of Sage 200, the allocation date always defaults to the current date, which is equivalent to setting Use system date.
You can choose the default allocation date recorded for
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Use payment/receipt date: The allocation date for the transaction is set to the same date that you enter for the receipt or payment.
For example, if you enter a receipt dated 5 November, then allocate the receipt on 12 November, the allocation date for the transaction will be 5 November.
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Use system date: The allocation date for the transaction is set to the date when you record the allocation in Sage 200.
For example, if you enter a receipt dated 5 November, then allocate the receipt on 12 November, the allocation date for the transaction will be 12 November.
The default allocation date will be applied when you use the following features:
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Enter Customer Receipt,
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Enter Free Text Invoice and enter a payment.
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Enter Customer Payment.
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Online Card Receipt.
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Refund Online Card Receipt.
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Process Invoice Payments.
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Maintain Invoice Payment Transactions.
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Correct Transactions, for Correct and Reverse.
Other tasks
Customer defaults (SL settings)
Reference
Set up additional transaction settings