Archive batch/serial item history
Sage 200 keeps a history of all the batch or serial numbers that have been used for a stock item. This builds up in your database over time and for some stock items means that you cannot use reuse old serial /batch numbers.
To make sure that you can reuse old serial/batch numbers and to help you search your batch or serial number history, you can move unwanted batch or serial numbers to an archive file.
You can only archive batch or serial numbers when:
- They are not linked to a sales or purchase order.
- Any linked sales or purchase orders have been completed and archived.
- They have been fully issued.
- They were last used at a date earlier than the date you want to archive up to.
Outcomes
- The batch or serial number is moved to an archive file.
- You can view or print the archived batch or serial numbers from the Archived Batch/serial numbers history enquiry screen and the Stock Transaction History (Archived) Batch/Serial report. They cannot be viewed on any other report.
- You can reuse the archived batch or serial numbers.
- If required, you can permanently remove the batch and serial numbers from the Sage 200 database.
To archive stock history
Open: Stock Control > Utilities > File Maintenance > Archive Batch/Serial Item(s).
- Select the stock items that you want to archive the batch or serial numbers for. Choose from:
- Single Stock Item
- All the stock item in a selected product group.
- All batch /serial items
- Choose a date to archive the batch/serial numbers up to in the Archive all items box.
-
Click Archive.
A confirmation message is displayed when the archiving procedure is complete.