Print purchase orders
You can print purchase orders, either to send to your suppliers or if you need a copy for your files in the office.
Purchase orders cannot be printed for:
- Orders that are on hold.
- Orders that are unauthorised, if your are using purchase order authorisation.
If you have chosen to Automatically print copy orders (in POP Settings):
- Copies are automatically sent to print for orders that are not on hold.
- If you are using order authorisation, a copy of the order is sent to print when the order is authorised. If you are not using order authorisation a copy of the new or amended order is sent to print once you save an order.
When you print orders, you can select all documents pending print, amended documents pending print, documents for a particular supplier, or for a single order.
To segregate orders that have been printed and those pending print:
- If you print all, amended or by supplier, then Sage 200 only prints those orders pending print, provided the orders are authorised and not On hold.
- If you print a single order, you can reprint the order, provided the order is authorised and not On hold.
To print orders
Open: Purchase Order Processing > Order Processing > Print Orders.
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Select the orders you want show by using the selection criteria, then click Display.
- You can show orders that you haven't printed before (Unprinted), orders you have printed before, orders that have been amended since they were printed, or all (Any) orders.
- You can show all orders, all orders for a supplier, or a single order.
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Select the orders from the list that you want to print.
- To choose all the orders, click Select All.
- To select multiple items in the list, you can use Shift+click and Ctrl+click.
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To print the orders:
- To print orders that you've selected in the list, click Print.
- If you want to print all orders in the list (regardless of what is selected), click Print All.
Note: Orders that are On hold or unauthorised are not printed.
Save orders to cloud document storage
You can set up Sage 200 to save purchase orders to cloud document storage when you print them, so that they can be viewed by everyone.
Purchase orders that have been saved to cloud document storage can be viewed in PDF format.
Open: Purchase Order Processing > Purchase Orders List, then select a single order and click View in Document Storage.
Open: Purchase Ledger > Suppliers List, then select a supplier and click View in Document Storage.
- The supplier's folder is displayed in cloud document storage. The Purchase Order folder contains purchase orders for the supplier.