Delete archived transactions (Purchase Ledger)

This is only applicable if you have chosen to archive your transactions in the purchase ledger settings.

If this is the case, archived supplier transactions are stored in a separate archive file once they have exceeded their history length on the supplier's account. From time to time you need to delete transactions from the archive file to improve the processing speed on the ledger. Depending on your disk space you may need to perform this activity annually, quarterly or even on a monthly basis.

You can choose to:

  • Remove archived transactions for all supplier accounts.
  • Remove archived transactions for a single supplier account.
  • Remove archived transactions in a given date range, say those that are older then one year.

You must have:

  • Ensured that there are no other users on the system.

To delete archived transactions

Open: Purchase Ledger > Utilities > File Maintenance > Purge Transactions.

  1. Choose to delete transactions from a single account or from all accounts on the ledger.

    If you have selected to delete a single account, choose the account you want to delete the transactions from.

    If you want to delete a range of archived transactions, enter a date range. To delete all transactions for a supplier leave the date range boxes blank.

  2. Click Delete.
See also

Overview

Removing data

Archiving data

Other tasks

Delete archived transactions (Sales Ledger)

Delete archived sales and purchase orders and returns

Delete archived stock history

Delete archived batch/serial history

Reference

Customer defaults (SL settings)