As you go about your business money flows in and out of your bank accounts for a variety of reasons. The options for recording your payments and receipts can be accessed from the Cash Book list, Nominal list, Customer List and Supplier list as well as from the relevant sections of the menu.
Cash receipts - with and without VAT
To record money received or paid out that's not connected to a customer or supplier account, use the nominal payment and receipt screens.
There are separate screen for payments and receipts with or without VAT.
Grouped transactions - here you can enter a single amount paid into your bank account that consists of several transactions. This is useful if you've paid in a number of cheques at once, which appear as a single item on your bank statement.
Receipts from customers
If the receive money connected to a customer with an account, then you enter this using the relevant customer screens. These can be accessed from the Cash Book and Customer lists, depending your preferences.
There are several ways you can enter these in Sage 200c:
As a single receipt.
Here you simply add the details of one payment and then immediately post it to the relevant customer and nominal accounts.
As a batch or group of receipts.
Here you can create a header record which records the number of individual transactions and the total value of all the transactions in the batch. The receipts are not posted to your supplier accounts straight away as you must make sure that the total of the receipts match the header.
As a receipt input through Sage Pay.
Here you process a card payment using Sage Pay.
Payments to suppliers
There are a number of ways available for you to pay regular suppliers:
As a single payment.
Here you simply add the details of one payment and then immediately post it to the relevant supplier accounts. You can also allocate the payment to an invoice or invoices.
Use the automatic supplier payment feature.
Here Sage 200c suggests which suppliers to pay based on criteria such as the date on which the invoices are due, those that are a specific number of days overdue or those that would attract an early settlement discount. You can print remittances and cheques using this option or pay your suppliers via e-banking.
As a batch of payments.
Here you can create a header record which records the number of individual transactions and the total value of all the transactions in the batch. The payments are not posted to your supplier accounts straight away as you must make sure that the total of the payments match the header.
Set and process direct debits / standing orders: