Company Details (Configuration Assistant)

Find this screen

Open: Configuration Assistant > Company Details.

How to

Add you company and contact details

Click the Start or Edit button on the Company Details panel.

On the Company Details window:

Enter the legal name of your company.
Enter the full address of your company.
Enter general contact information such as:
1. A telephone number.
2. Your fax number.
3. An e-mail address.
4. Your company website address. Start this with: www.
Go to the VAT Details section and enter your VAT registration number.
Select the country in which you are registered for VAT.
Note - warning
To be compliant with legislation and produce and accurate VAT return, we strongly recommend using the following combinations of country code and base currency in Sage 200:
- UK: VAT country code GB - Great Britain, and base currency GBP - Pounds Sterling.
- Ireland: VAT country code IE – Ireland, and base currency EUR - Euro.
Specify the date on which you will submit your next VAT Return.
Indicate whether your prices include VAT.
Select the month and year that mark the start of your financial year.
Enter your EORI number if required.

To move goods into or outside of the EU you need an Economic Operator Registration and Identification (EORI) number. This applies to UK companies trading in the EU, and Irish companies trading outside the EU. See www.gov.uk/eori (opens in a new tab).

Change your accounting periods

Sage 200 creates 12 accounting periods for you based on calendar months, starting from the Start month of your financial year.

You can change the dates of your accounting periods, however:

You must have 12 periods.
You can't change the start date of the first period.

To change your accounting period dates:

Click Change Accounting Periods.

The Accounting Periods window opens and displays a list of 12 accounting periods.
Select the period you want to amend and click Change Period Date.

The Change Accounting Period Date window is displayed.

Note: if you selected the first period you can amend the start date or the end date. If you selected any other period you can amend only its end date.
Enter the new date you want to apply to the period and click OK.

The Change Accounting Period Date window closes and your new accounting period dates are displayed in the list on the Accounting Periods window.
Repeat steps two and three for each accounting period you want to amend.
When you are happy with your accounting period dates click Close.

Set your education details

Choose whether you're a Maintained School or Academy. This sets:

Report Categories - to group nominal accounts on financial reports.
Cost Centres - for commonly used funds.
Departments based on your School Type:
- First, Middle or Primary = education year
- High, Secondary, or Sixth Form = subjects
Chart of Accounts:
- Maintained schools = the Chart of Accounts defined by your LEA. Additionally choose your Local Authority.
- Academies = a generic Chart of Accounts common for most schools.
SOFA Categories - Academies only. For grouping nominal accounts on the SOFA report.

Useful info

Your company details

The company name and address details you provide here are printed on reports and letters produced from Sage 200.

Your VAT details

You capture a number of VAT-related details here.

Your VAT registration number, country code and VAT Return date are used to determine the type of VAT Return produced and the date on which it is created.

If you are registered for VAT with HMRC in the UK you must select GB - Great Britain from the VAT country code list so that Sage 200 produces a UK VAT Return for you.
If you are registered for VAT with the Irish Revenue you must select IE - Ireland from the VAT country code list so that Sage 200 produces a VAT 3 file for you.

Your financial year and accounting periods

When you specify a start month and year here Sage 200 creates 12 accounting periods starting with the month you specified.

These accounting periods are based on the number of days in each month so each will end on the last day of the month and the next period will begin on the first of the month.

You can change these dates if you need to. You can amend:

The period start and end date of the first period.
The end date of subsequent periods.

When you change the end date of a period Sage 200 automatically sets the start date of the next period so that it occurs the day after the period end date you specified.

Do your prices include VAT

The setting Prices include VAT determines how prices are calculated for invoice items:

Prices exclude VAT - VAT is deducted from item price. For example: An item has a selling price of £100. When this item is added to the order, the VAT is deducted from the selling price making the total value £100.
Prices include VAT - VAT is added to the item price. For example: An item has a selling price of £100. When this item is added to an invoice, £20 VAT is added making the total value £120 (where VAT is set to 20%).

Once set, this applies to all invoices. Note that invoice items are only used on printed invoices. If you will print your invoice and credit note documents outside of Sage 200 and only record their values in the system you can ignore this control.

If you will use the Sage 200 printed invoice feature then this setting will affect how prices are calculated on your invoices.

Give careful consideration to which price you will use as this can't be changed once invoices have been entered.

What happens when

What happens when I save and mark this panel as complete?

When you finish adding information and click Save and Mark as Complete, the panel is marked with a tick to indicate that you have completed this step.
While you remain on the Configuration Assistant, you can return to this panel to add or amend any of the details you have entered.

Once you leave the Configuration Assistant you cannot amend your Financial Year start month and year dates. You can only change whether your prices include VAT before you enter your first invoice on your system.

Sage is providing this article for organisations to use for general guidance. Sage works hard to ensure the information is correct at the time of publication and strives to keep all supplied information up-to-date and accurate, but makes no representations or warranties of any kind—express or implied—about the ongoing accuracy, reliability, suitability, or completeness of the information provided.

The information contained within this article is not intended to be a substitute for professional advice. Sage assumes no responsibility for any action taken on the basis of the article. Any reliance you place on the information contained within the article is at your own risk. In using the article, you agree that Sage is not liable for any loss or damage whatsoever, including without limitation, any direct, indirect, consequential or incidental loss or damage, arising out of, or in connection with, the use of this information.