Set up stage 2: Review and complete setting up Sage 200

To finish setting up Sage 200 you should review your settings, then complete some additional configuration tasks if they're relevant to your business.

Review your settings

You can make changes to your initial configuration even after you have completed and closed the Configuration Assistant and are now in Sage 200. You can review all the information you have entered as part of the initial configuration from the options in the settings section of the menu.

Click on the name of the Configuration Assistant panel below to find out what you can update from it and where to go to make the changes.

Additional configuration

There may be some additional configuration steps that may want to undertake depending on which Sage 200 features you're using. This additional setup can be completed at any time, but we recommend that you check them out now as it may save you time later.

Invoicing and Sales Orders

If you're using invoices or sales orders, you'll also need to

Set user permissions. This determines the fields that users can view and amend on sales orders or invoices.
Set selling prices and discounts. This is where you set up your pricing and discount structure.
Set up records for your charges. If you regularly add charges to your sales orders for such things as insurance or carriage, you can set up records for these.
Invoice and credit note layouts. You can customise these if required.
Set up payment methods. You'll only need these if you need to able to record payments when entering orders and invoices.

See Setting up Sales Orders.

See Setting up Invoicing.

Purchase Orders

If you're using purchase orders you can also set up records for your charges. If you regularly add charges to your sales orders for such things as insurance or carriage, you can set up records for these.

See Setting up purchase orders.

Stock items

If you're using stock items you can also

Use the stock settings to
1. Choose to supply stock items direct from the supplier rather than via stock.
2. Choose the method of profit calculation.
3. Set up write off categories. Use these to report on the reasons stock items are written off.
4. Set up internal areas. Use these to allocate stock to an internal department.
Set up stock fulfilment methods. Decide how stock items are allocated to sales orders.

See Stock Control Settings.

Sage bank feeds

Sage bank feeds is a free secure service that you can use to download your bank transactions to Sage 200, to help you reconcile your bank account.

This reduces the time that you spend reconciling your bank transactions, and ensures your accounts are up to date and accurate.

You can also use bank feeds rules to automatically enter transactions and save time during reconciliation.

See Sage bank feeds.

Opayo (formerly Sage Pay)

Opayo is an online card service provider similar to PayPal. When you subscribe to Opayo you can process card payments directly through Sage 200. This enables your company to process card payments from customers directly via Sage 200.

Once you have subscribed to Opayo, you 'll need to set up Sage 200 to link with your Opayo account and test whether transaction can be successfully posted.

See Take card payments using Opayo (formerly Sage Pay).

Supplier Payments

Supplier Payments introduces a new, easy and secure way to pay your suppliers or HMRC (for VAT) directly from Sage 200.

A Supplier Payments account is a secure virtual wallet (also known as an e-wallet). You add funds to your Supplier Payments account, which has an e-money balance, and then use this to make approved payments directly from Sage 200.

Before you can use Supplier Payments with Sage 200, you must first apply for a Supplier Payments account.

See Salary and Supplier Payments.

Intrastat

If you need to submit an Intrastat declaration to the HMRC or Irish Revenue, you can do this from Sage 200. To do this you must turn these features on for your stock items, sales orders and purchase orders.

See Intrastat declaration.

Analysis Codes

Analysis codes are extra pieces of information that you can use to improve your reporting and to compare different areas of your business. You can use analysis codes with your nominal accounts, customers, suppliers, sales documents, purchase documents, and stock items.

See Using analysis codes to customise and analyse your business.

Consolidated reporting

You can use the consolidation option in Sage 200 to produce management reports if your organisation is made up of several subsidiary companies.

If you're a multi academy trust, you can use consolidation in Sage 200 to create reports at trust level, such as the SOFA report, that include the required financial information for all the schools within the trust.

See Consolidated reporting.

Sage is providing this article for organisations to use for general guidance. Sage works hard to ensure the information is correct at the time of publication and strives to keep all supplied information up-to-date and accurate, but makes no representations or warranties of any kind—express or implied—about the ongoing accuracy, reliability, suitability, or completeness of the information provided.

The information contained within this article is not intended to be a substitute for professional advice. Sage assumes no responsibility for any action taken on the basis of the article. Any reliance you place on the information contained within the article is at your own risk. In using the article, you agree that Sage is not liable for any loss or damage whatsoever, including without limitation, any direct, indirect, consequential or incidental loss or damage, arising out of, or in connection with, the use of this information.