Receipts

You can add receipts to customer accounts and allocate them to outstanding debits and credits in a number of ways:

• Receipt.

  Use this to enter details of individual receipts from customers. These may be receipts on account, or as payment of particular invoices.

  Once you have entered the details, you can allocate the receipt immediately to the outstanding debits and credits or you can use the Allocation option to allocate the transactions at a later date.

  Note: You can also enter customer receipts via the Cash Book.

• Allocation.

  Use this to view all the outstanding invoices for a customer, and then allocate the invoices to create a receipt. You can also use this to allocate transactions that you have posted previously but not yet allocated.

  Note: You cannot use this for balance forward For Balance Forward accounts, all transactions (except those in query which are dealt with separately) are cleared from the account and only a brought forward balance is displayed for the new period. The total creditors balance for each period is carried forward as a single balance figure. The number of balances carried forward depends upon the number of months aged debts you specify for the each Ledger. When transactions, such as receipts, are posted for a previous period's transaction, they are allocated by period number, so that the appropriate balance is reduced at the period end. The advantage of this type of accounting is its economical use of disk space. Balance forward accounting cannot be used for foreign currency accounts. accounts.

• Online Card Receipt.

  Use this to enter details of receipts from customers who pay through an online payment service provider such as Opayo (formerly Sage Pay).

• Free Text Invoice.

  You can enter and allocate the receipt at the same time as raising a free text invoice.

• Batched Transactions.

  Use this to enter several receipts at the same time, in a batch. You can save the batch and post to the customer's accounts at a later date.