Purchase order authorisation notifications

Sage 200 automatically creates a message (notification) informing the people involved in authorising purchase orders when a purchase order requires authorisation. This makes sure that orders are authorised on time. It also allows an authoriser to let the order originator know when an order is queried.

Note: Notifications do not appear as a pop up message or icon in Sage 200. To check notifications, you can set up email notifications, or view notifications in the Purchase Order Notifications workspace.

The notifications are created automatically in the following circumstances:

Stage of the order process Notification sent to
A purchase order requiring authorisation is raised and the originator is not the order taker.

Authoriser

Originator

A purchase order is queried by the authoriser. Originator
A purchase order is amended.

Authoriser

Originator

Goods are over-received for an order and the order requires authorisation. Originator

You can:

  • View all notification messages from the Purchase Order Notifications workspace.

  • View notifications relating to orders you have requested or entered. These can be viewed from the My Unauthorised Purchase Orders workspace.

  • View notifications relating to orders you are required to authorise. These can be viewed from the Purchase Order Authorisation workspace.

  • View all notifications related to a specific order. These can be viewed from the Purchase Document Enquiry workspace.

  • Create a notification.

  • Send and receive the notifications as email messages.

What do you want to do?

View notifications

Create a notification

Send and receive notifications as email messages