Update pending supplier transactions

You can choose when to update supplier accounts with direct debits and standing order postings from the Cash Book, with invoice and credit note postings from sales or purchase order processing, or with external transactions.

The pending supplier transactions file can be used to manually import supplier transactions. This can be done by your Business Partner or via a third party software application.

Once transactions have been added to the file, use Update Pending Transactions to add the transactions to the Purchase Ledger.

Select Update the Cash Book to add purchase transactions to the relevant bank accounts.

To import foreign currency transactions, you must Update the Cash Book to add these transactions to the Purchase Ledger and the Cash Book.

Please contact your Business Partner for further assistance.

  • Supplier account history is updated.
  • Supplier account balance and turnover values are adjusted.
  • The value for the total outstanding entries in the Purchase Ledger is adjusted.
  • The Nominal Ledger is updated in accordance with the Purchase Ledger setup.
  • The records held for the VAT codes, used on the supplier entries are updated.
  • New VAT entries are created.
  • The Cash Book is updated if you have selected to Update the cash Book.
  • Check to see if you have any transactions waiting to be posted to the Purchase Ledger. Use Period End Routines > Report Pending Transactions.

To update pending transactions

Open: Purchase Ledger > Period End Routines > Update Pending Transactions.

  1. Select the order you want to add the entries to the Purchase Ledger. Choose from; Transaction reference, Transaction date, or Order Entry.
  2. If you are importing transactions, select Update Cash Book to add purchase payments and receipts to the relevant bank accounts.
  3. Enter the date up to which you want to update the supplier transactions.
  4. Click OK.