Set up Supplier Payments for Sage 200

Set up a Supplier Payments account

To use Supplier Payments in Sage 200:

• You must have had your application accepted for a Supplier Payments account, and finished setting up your account.

  If you don't have a Supplier Payments account yet, visit Choose your Sage Salary and Supplier Payments plan (opens in a new tab).

• You must have set up a company in Supplier Payments, and also set up authorised users that will have access to administer your account and approve payees and payments.

Enable Supplier Payments in Sage 200

To set up Supplier Payments in Sage 200, you will need to create a new bank account and link this to your Supplier Payments account.

Open: Purchase Ledger > Utilities > Ledger Set Up > Supplier Payments Setup.

1. Set up a bank account to use for Supplier Payments.

   • If you don't already have a bank account, click Add to create a new account.
     1. Enter the Account number and Sort code of your Supplier Payments account.
     2. The account will be given a default Account name of Sage Payments E-Account, which you can change.
     3. The Account currency will be set to Pounds Sterling and cannot be changed.
     4. Finish off creating the account record.

   • If you have already created a bank account for Supplier Payments, select it from the list.

     The Account Type for this account will be set to Supplier Payments.

     Note: You cannot select a bank account to use with Supplier Payments if it is currently set as your Default Bank Account. If you cannot select a bank account for this reason, you can change your Default Bank Account by using Cash Book > Utilities > Cash Book Settings.

2. Select Enable Supplier Payments.

   If you are prompted to sign in, use the Sage account linked to your Supplier Payments account.

3. Select the Supplier Payments account that you want to associate with this Sage 200 company.

   The list displays all Supplier Payments accounts and companies that are associated to your Sage account.

   • Business name: The Supplier Payments account name.
   • Account name: The company name in Supplier Payments.
4. Click Enable.

5. Read the terms of use for Supplier Payments.

   Note - warning

   A single Supplier Payments account must only be used for one business or legal entity. If you enable Supplier Payments and accept the terms, you are confirming that this Sage 200 company data belongs to the same legal entity that holds the Supplier Payments account.

   If you operate multiple businesses or legal entities, and you wish to make payments for one or more of those businesses or entities, then you would need to open a separate Supplier Payments account for each business or legal entity.

   Click Yes if you want to accept the terms, and link your Sage 200 company to Supplier Payments.

Set user access for Supplier Payments

Any individual that you authorise to make payments from the Supplier Payments account must be set up as an authorised user in both Supplier Payments and Sage 200.

• You must first add users of Supplier Payments in User Access, and give them access to approve payees and payments.

  This will allow the user to approve payees and payments in the Supplier Payments portal, but they will not yet be able to see Supplier Payments in Sage 200.

• Once you have added users in Supplier Payments, you can choose which Supplier Payments features they can access in Sage 200 by setting features for their role in System Administration.

Set user access to Supplier Payments in Sage 200

You can choose which user roles can set up Supplier Payments and view payments on the dashboard.

Open: System Administration.

1. Open Roles.

2. Right-click the role name and choose Features.

3. Enable the appropriate Supplier Payments features for this user, in Accounting System Manager > Supplier Payments:

   • Supplier Payments Setup: Set up a Supplier Payments account.

   • Supplier Payments Dashboard: Access the dashboard and view all payees and payments.

Troubleshooting

How do I disable Supplier Payments or change my bank account?

Once you have started using Supplier Payments, you will have payees who are approved to receive payments from Supplier Payments, and payment statuses on transactions.

If you disable Supplier Payments:

• Authorisation statuses will be removed from payee accounts.
• Payment types will be removed from payment records.
• Payment statuses will be removed from transactions.

What happens if I haven't used bank accounts in Sage 200?

If you haven't previously used bank accounts in Sage 200, and have been using nominal accounts for your bank accounts, then you must set up bank accounts for each of your nominal bank accounts.

When you set up Supplier Payments, you will need to create a new bank account. Once you have created your first bank account in Sage 200, then the list of bank accounts will switch to show bank accounts instead of the nominal accounts.

Therefore, you will no longer see your nominal accounts in the bank accounts list, and instead see bank accounts.

To resolve this, you will need to set up a new bank account for each of your existing nominal accounts that were used for bank accounts.

To create bank accounts, see Create a new bank account.