Open: Nominal Ledger > Utilities > Ledger Setup > Ledger Settings | Options.
Open: Nominal Ledger > Utilities > Ledger Setup > View Ledger Settings | Options
Enter or view the following settings:
Choose how to create nominal accounts and how you select accounts during a transaction enquiry.
Select Start with Account Number only if you want to create a set of nominal accounts with the same reference but with different cost centres and departments.
You can then use Generate New Accounts to create your nominal accounts, and use the Account Summary and Breakdown nominal enquiry.
- Select Specify combination of account number, cost centre and department, to create your nominal accounts manually.
Selecting the setting enables the menu option. Clearing the setting means you cannot use the menu option.
- Select this to update the relevant nominal accounts as soon as you enter any transaction.
- Clear this to send transactions to the waiting postings file until you choose to Update Waiting Postings. This then updates the nominal ledger.
Use Update the Nominal Ledger immediately as journal entries are posted where you have few accounts or you make few journal postings.
If you frequently post a large number of transactions we recommend you use the waiting postings file.
If you enter a lot of transactions, you may find it easier to leave them in the postings file and update the accounts once a day or week. Updating immediately can reduce the speed of processing as each account has to be retrieved and updated there and then.
If you change it to be selected, run Update Waiting Postings to ensure any postings already in the waiting postings file are updated to the ledger. If you change it to be not selected, further journals will not update the ledger automatically, and you must remember to do this manually, using Update Waiting Postings.
Enter the starting number for the first Nominal Ledger journal entry here.
Leave it blank for your journal entries to start from 1. The number is automatically incremented each time a journal is posted.
Each journal entry has its own reference number that is applied automatically by the Nominal Ledger. If you already have a system for allocating journal numbers, you can specify the entry number at which to start in the Next journal entry reference number box.
Use the reference number to trace transactions in reports or when viewing them on the screen. You must also use the journal reference number if you enter transactions in a previous year.
If you change this setting, do not set it to a lower number than already set. That could result in journals with duplicate numbers.
Select this to specify an additional code on your transactions. This allows you to link a set of transactions together that may be difficult or inappropriate to group using account numbers, cost centres and departments.
For example, if you want to group transactions together for a particular short-term campaign, you can use a transactional analysis code for the campaign. You can then analyse these related transactions.
A Transaction Analysis column appears when entering transactions or making transaction enquiries.
Note: To use transactional analysis, you must also select Allow additional transactional analysis in Accounting System Manager Transaction settings.
Changing this controls whether the additional column is available for new postings. It will not affect nominal transactions already posted, or in the waiting postings files. However, if you change the setting so that it is not selected, the column is removed from the Enquiry screens and you will not be able to see codes entered previously.
Select Prior year only to enter budget values on your nominal accounts only for the current year.
When you run the Year End you can choose to retain your existing budgets or set the budget values to zero. If you decided to retain your existing budgets you can then amend them accordingly.
The budget information is moved to the previous year when you run the Year End. Any values held in next years budget are copied to the current year's budget boxes. These can be amended if necessary.
Create your own headings for each year's budget on the Budget Headings tab.
Changing from Prior year only to Last 5 years will still only show you the current year and prior year figures until you have run the Year End again. Changing from the Last 5 years to Prior year only will mean that budget information earlier than the previous year will be lost.
When you enter a nominal payment, you can choose to print a cheque for it. You can choose whether this is selected by default here:
- If you want to print a cheque for most nominal payments, then select this. The option to print a cheque will be selected by default. When you don't want to print a cheque you can clear this option on the nominal payments screens.
- If you rarely need to print cheques for you cash payments, then don't select this. The option to print a cheque won't be selected by default. When you require a cheque you'll have to select it on the payments screen.
This feature is only available from Sage 200 Professional Spring 2018 version onwards.
You can control how nominal accounts can be selected in Sage 200.
If you choose to restrict account selection, you will only be able to select nominal accounts that have a valid nominal account code, cost centre, and department. You will not be able to enter invalid or blank nominal codes. This means that wherever you can select a nominal account list, you must select an account before you can continue.
This setting is enabled by default.
Note: This setting must be enabled if you want to hide nominal accounts (by setting their Active Status to Hidden).
Note: This changes the way in which you select nominal accounts. See I have difficulty selecting nominal accounts.
If you choose not to restrict account selection, you will be able to enter invalid or blank nominal account codes (this is only allowed in some screens).
Note: You cannot disable this setting if you have set any nominal accounts to be hidden. You can find which nominal accounts are hidden by using the Accounts Not Active report. See Hide or show a nominal account. To stop a nominal account from being hidden, change its Active Status to Active.
Note: This setting only applies to the Sage 200 desktop app. In the Web Portal app, you can only select nominal accounts that have a valid nominal account code, cost centre, and department.