Adding Intrastat entries

You can use the Intrastat Entry Maintenance window to enter Intrastat entries manually. This lets you enter specific details on the Intrastat return.

For example, you may need to do this if you need to record stock movements outside of the SOP or POP modules (e.g. if you are issuing stock in the Works Orders module). Or you may be accounting for movements that should be declared but are not automatically handled by Sage 200, for example, a customer free-of-charge or specific returns to suppliers as well as certain movements within Project Accounting.

To add an Intrastat entry

Open: Accounting System Manager > Intrastat (SSD) > Intrastat Entry Maintenance.

1. Enter the Intrastat entry details criteria and click Display.
2. Click Add Entry.

3. Enter the Intrastat Entry Header information.

   At least one reference must be entered - the Order/Return no, Account code in the Header or the Stock code in the Details.

4. Select whether the Intrastat entry is for goods that you have imported (Arrival) or sold (Despatch), along with the order / return reference number and account reference code.

5. Enter the Intrastat Entry Details.

   • Enter a Stock code for your own reference. This does not have to be the same as a code already held within the Stock Control module, although it can be.
   • You cannot enter decimal places for the Goods value. Enter the value rounded up to the nearest unit. You cannot submit an entry with a value of 0 (zero). If the value of a transaction is zero, enter a notional value.

6. Enter the Intrastat Entry Delivery Details.

   • Enter the Country of origin.

     This does not need not be an EU member country.

   • If you are in the Republic of Ireland and your company country code is IE, you also need to select the Mode of Transport.

7. Enter the date of the Intrastat.
8. Click Save to record the Intrastat entry details.