Set up payments processing
The automated supplier payment feature is underpinned by the payment methods you use to pay your suppliers and the total amount that can be paid to a single supplier.
You will need to specify some general details about how you work with suppliers and update each supplier record to indicate how they are to be paid.
General supplier settings
For each supplier account, you should:
- Set the payment methods (payment groups) that you use to pay your suppliers.
- Set the maximum amount you are willing to pay any one supplier in a single payment generated by the automatic supplier payment feature.
- Set any early payment discounts.
Supplier payment groups
On each supplier account, you must indicate the payment group that controls how you pay them, as this is used by the automatic payment feature.
John's company has decided to be flexible in the way it pays its suppliers and offer more than the single method currently used. It has also decided to increase the minimum amount it will pay to its customers in a single payment generated from the Sage 200 automated payment processing feature.
There are three new suppliers to be added to the system who want to use different payment methods and two existing suppliers have requested they be paid using a different method to the way they currently receive payment.
The tasks John performed in this scenario:
- On the Purchase Ledger Settings screen, he entered the new maximum payment amount that can be paid to an individual supplier. He also edited the payments groups so that more than the default are available to pay suppliers.
- When he set up the three new supplier records on the Create Supplier screen, he selected the appropriate payment group for each supplier.
- He updated the payment group for the two existing suppliers on the Amend Supplier Details screen.
These new settings and updates will take effect the next time John uses the automatic payment processing feature.
Decide which payment methods you will use to pay your suppliers
How the payments are made to suppliers is controlled by the payment group linked to their supplier record. You can use a single payment method for all suppliers or allow different methods.
You create your payment methods on the Payment Groups tab of the Purchase Ledger Settings screen.
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Remittance and cheque |
Prints a remittance and cheque. |
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Remittance only |
Prints a remittance only. |
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Cheque only |
Prints a cheque only. |
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Email Remittance |
Emails the remittance. |
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Epayment |
Pays the supplier via e-Banking A service provided by Sage and your bank to allow you to pay suppliers, pay your VAT and automatically reconcile your bank account.. |
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Epayment Remittance |
Pays the supplier via e-Banking and prints a remittance. |
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Epayment Email Remittance |
Pays the supplier via e-Banking and emails the remittance. |
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Supplier Payments |
Pays the supplier using a Supplier Payments account. |
| Supplier Payments and Remittance | Pays the supplier using a Supplier Payments account. |