Approve and complete a stocktake
Find this screen
Open: Stock Control > Enter Transactions > Adjustments > Manage Stocktake.
How to
Complete the stocktake
Use this to check and approve your stocktake after you have counted your stock and entered the values.
Open: Stock Control > Enter Transactions > Adjustments > Manage Stocktake.
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Select the stocktake list.
Note: You can only approve stocktake lists with a status of Requires approval.
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Select Approve & Complete.
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Enter the Current stocktake date.
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Check the items in your stocktake list.
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To quickly check items with differences in the expected and actual quantities, look for any items with Discrepancy set to Yes.
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You can amend the Actual quantity, if required.
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You can add or amend comments in the Narrative column, if required.
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Once you've finished and want to approve the stocktake, select Complete Stocktake.
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The status of the stocktake list will change to Complete.
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Changes in the stock levels are recorded.
For more information, see Outcomes of completing a stocktake.
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Useful info
Outcomes of completing a stocktake
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The stock records are updated with the new actual stock quantity.
Note: If nothing has been entered in the actual quantity for a stock item, the item is not updated.
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If the stock level has increased, the additional stock is added using the:
- Average cost price for items using the FIFO and Average costing methods.
- Standard cost price for items using the Standard costing method.
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Changes in stock quantities are recorded in the stock item history with a Movement Type of Stocktake.
You can see this by using Stock Item History.
- The status of the stocktake list will change to Complete.
Control who can complete the stocktake
You can control who can approve and complete the stocktake by setting user access to this feature. To do this, use User Access