Producing and submitting your Intrastat declaration
To produce an Intrastat declaration you first generate the Intrastat entries; Sage 200 collects the details of all transactions for the stated period so that you can review and work with them.
You then produce a draft Intrastat declaration from which you can review your figures and make any necessary amendments. To amend your Intrastat values you can:
- Edit the details of existing entries.
- Add entries.
- Delete entries.
- Apply a bulk change to a selected group of entries. You can change the:
- Intrastat commodity code assigned entries.
- Intrastat terms of delivery code.
- Intrastat nature of transaction code.
- Country of origin.
When you are happy that your figures reflect the sales and/or purchases you have made over the period being declared you can generate your final Intrastat declaration.
Remember - once you have produced an Intrastat declaration for a given period:
- You cannot amend any of the entries from that file.
- You cannot regenerate the Intrastat file.
Businesses in the Northern Ireland and the Republic of Ireland with exports above the dispatch threshold must include certain details to their Intrastat dispatch reports from 1 January 2022. For more information, see these articles:
Intrastat declaration reconciliation
You can perform an Intrastat reconciliation which compares the figures included in an Intrastat declaration file with the VAT totals for the same period. This feature can help you to identify differences which may require further investigation.
What do you want to do?
Collect the Intrastat information up to a specified date.
Open: Revenue and Submissions > Intrastat > Generate Intrastat Entries
Print out a draft copy of the entries that will be reported in your Intrastat declaration file.
Open: Revenue and Submissions > Intrastat > Produce Draft Intrastat
Address issues in your Intrastat entries and ensure the list is complete and correct. You can:
- Review and edit existing entries.
- Create new entries.
- Delete entries.
- Make a bulk changes to selected entries.
Open: Revenue and Submissions > Intrastat > Intrastat Entry Maintenance
Generate your final Intrastat declaration file or files.
Only generate this when you are sure that your entries are complete and correct.
Open: Revenue and Submissions > Intrastat > Produce Intrastat
Compare the figures you have provided in your Intrastat declarations with the associated VAT values.
This can help you to identify differences which may require investigation.
Open: Revenue and Submissions > Intrastat > Reconcile Intrastat
Sage is providing this article for organisations to use for general guidance. Sage works hard to ensure the information is correct at the time of publication and strives to keep all supplied information up-to-date and accurate, but makes no representations or warranties of any kind—express or implied—about the ongoing accuracy, reliability, suitability, or completeness of the information provided.
The information contained within this article is not intended to be a substitute for professional advice. Sage assumes no responsibility for any action taken on the basis of the article. Any reliance you place on the information contained within the article is at your own risk. In using the article, you agree that Sage is not liable for any loss or damage whatsoever, including without limitation, any direct, indirect, consequential or incidental loss or damage, arising out of, or in connection with, the use of this information.