Set user properties

You can set which parts of Sage 200 the user can access. You can also see the last time the user was logged on.

Set general properties

Open: System Administration > Users.

Double-click the user's System name name, or right-click the user and choose Properties.
Select the General tab.
Set the user properties as follows.

User Enabled

This makes the user account active and allows the user to log in to Sage 200.

Note: You cannot enable a user if the user has been removed from the Sage 200 active directory groups in Windows.

Can Edit Menu

This allows the user to edit their menu in the Sage 200 desktop.

Can Edit Workspaces

This allows the user to edit workspaces using the Workspace Designer in the Sage 200 desktop.

Changes to workspaces made in the Workspace Designer affects the workspaces for all users, so you might want to restrict who can do this.

This setting is only available in Sage 200 versions up to 2025 R2.

For Sage 200 versions 2026 R1 and later, this setting is not available because the Workspace Designer is accessed from the SDK.

To open the Workspace Designer:

For Sage 200 versions 2026 R1 and later, open the Workspace Designer from the SDK.
For Sage 200 versions up to 2025 R2, open the Workspace Designer from the Sage 200 desktop client by selecting Tools > Run Workspace Designer.

You must also enable the setting Can Edit Workspaces in your user properties in System Administration.

Receive Notifications by Email

Set this option if the user wants to receive email messages when:

Purchase orders require authorisation. This sends an email to the authoriser and originator of any purchase orders that need authorisation.

See Set up authorisation email notifications.
Purchase requisitions require your authorisation, or your requisitions have been approved or rejected.

Note - information
To use this feature, you'll need to use Microsoft Power Automate with a Microsoft 365 subscription.

See Set up Microsoft Power Automate with Sage 200.
Changes have been made to the bank details for supplier accounts.

Note - information
To use this feature, you'll need to use Microsoft Power Automate with a Microsoft 365 subscription.

See Set up Microsoft Power Automate with Sage 200.

You must also enter the user's email address on the Details tab.

Is Web User

Select Is Web User for a user to allow them to access features of Sage 200 using a web browser, such as:

Web Portal.
Self Service web app for workspaces and reports.
Web timesheets and expenses (WTE).
Authorise purchase orders via a web browser.

A user will still only be able to access those options that they are authorised to access via their role.

Once all your web user licences have been assigned, you won't be able to select this for another user. You need to remove the web access from a different user first.