Set up authorisation email notifications
You set up the email notifications for authorising purchase orders in System Administration.
Once you have set up your email notifications, an email message is sent in the following circumstances:
| Action | Email sent to |
|---|---|
| A purchase order requiring authorisation is entered. |
Authoriser |
| A purchase order is entered on behalf of someone else. | Originator |
| A purchase order is queried. | Originator |
| A purchase order is amended. |
Authoriser Originator |
| A new notification is created. | Specified recipients |
| Goods are over-received for an order and the order requires authorisation. | Originator |
To set up your email notifications
To send notifications, you must first enter your email settings in System Administration.
To do this, see Email settings.
Open: System Administration > Messaging > Purchase Order Authorisation.
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To use email notifications for your purchase orders, click Edit.
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To activate email notifications for purchase order authorisation, select Use Email Notifications
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To add a link to the Self Service web app, select Include Remote Authorisation link in Email.
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Click OK.
Open: System Administration > Users.
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Right-click on the user and choose Properties.
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Select the General tab.
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To allow this user to receive email messages, select Receive notifications by Email.
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Select the User Details tab.
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Enter the user's Email address.
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To save the changes, click OK.