Posting non-stock and other expenses

(One-off Works Orders Only)

You can post most costs using the Stock, Operation Times and Timesheets routines. Use the Non-Stock/Other Expenses option to post costs which cannot be entered elsewhere in the system, against one-off works orders. For example, petty cash payments or purchases of items not processed through the Purchase Ledger.

If you select a nominal account to post non-stock and other expenses to, in Manufacturing System Manager Nominal Settings, these postings will update the Nominal Ledger.

Note: You can enter negative costs to amend non-stock costs you have posted previously.

Since the cost types Operation Times and Stock Items are entered under their own headings, only two cost types are available here, Non-Stock Items and Other Expenses. If non-stock items Items which do not have a product record set up in Stock Control. Such items are usually bought for a specific job. are processed through the Purchase Ledger, they would be entered under Purchase Invoices.

You must have:

  • Set up specific other expenses if you intend to enter costs for other expenses.

To post non-stock or other expenses

Open: Works Orders > Processing > Enter Costs > Non-Stock/Other Expenses.

    • Select the works order.
    • Select the stage.
  1. Select the Non-Stock Items tab.
  2. Enter a Description, followed by a Quantity and Cost Price. The Total will then be calculated.

    3. Note: If you are correcting costs you have posted previously, enter a negative Cost Price.

  3. If you are updating your Nominal Ledger with this posting, enter an appropriate Nom.Ref. and confirm or amend the accounts to be debited and credited.
  4. Repeat the above procedure to make further entries.
  5. Click OK to save your changes.
  1. Select the Other Expenses tab.
  2. Click in the Reference box to display the Select Expense Type window.
  3. Select the Expense Type and click OK.
  4. The Reference, Description, Cost Price and Date are automatically entered.

    5. The Nom. Ref. is entered if this has been set up in the Expense Types register.

  5. Enter a Quantity.
  6. Click in the Total box. The total will then be calculated.
  7. Repeat the above procedure to make further entries.
  8. Click OK to save your changes.
See also

Other tasks

Entering operation times

Entering timesheets for works orders

View operation breakdown and details

Reference

Nominal settings

Expense types

Operation Times