Authorise purchase orders using the Self Service web app

Use the Self Service web app to:

• View orders that you are required to authorise.
• View orders that you have entered that require authorisation.
• Authorise or query purchase orders.
• Create new authorisation notifications
• View authorisation notifications.

To view, authorise or query purchase orders

• From the Self Service web app:

  Open: Purchase Order Processing > Purchase Order Authorisation from the drop-down list.

The orders that are available for you to authorise are displayed, based on your authorisation rules.

1. Select the check boxes to the left of the orders that you want to authorise.

   • To narrow down the list of orders, use the filter options to find the orders you require.
   • If are a Super Authoriser, select All for the Requires Super Authoriser column to display all orders requiring authorisation.

2. To query an order, make sure just the order you want to query is selected and click Query Order.

   Enter any text you want to add to the notification message.

3. To authorise the selected orders, click Authorise Orders.

4. When the orders have been authorised, the authorised orders are added to the My Purchase Order Authorised List.

   • The authorisation status of the orders is set to Authorised.
   • If you use Check budgets when authorising purchase orders, reports will be displayed if the value of any item on the purchase order will exceed the nominal budget linked to that item, or if any item contains a blank or invalid nominal code. See Check budgets when authorising purchase orders.