Trading details (sales account)

Open: Sales Ledger > Sales Accounts > Enter New Account.

Open: Sales Ledger > Sales Accounts > Amend Account Details.

Use the Trading tab to enter your customer's VAT details, the default nominal account and the analysis codes.

VAT details

Country Code

The country code selected here is the customer's country for VAT purposes. This is used when calculating EU VAT. This is taken by default, from your company details in Accounting System Manager.

The country specified on the Company Details tab is a postal address only.

Using the default VAT rate for Invoicing and SOP

When you add a stock item to a sales or order or invoice in Sage 200, the VAT rate used is the one that is set on the stock item. This is to make sure that the correct VAT rate is applied for the item that you're selling.

However there may be occasions where your customer uses a different VAT rate, for example, if they are a charity and don't pay VAT. In this case, you generally need to use the VAT rate set on the customer account. To do this:

Select Use VAT code as invoice default on the customer account. This makes sure that the VAT rate on the customer account overrides the VAT rate set on an item.

For foreign currency customer accounts, this is automatically selected when the customer's Country Code is set to anything other than GB.

This is your customer's VAT registration number.

D-U-N-S number

If your customer uses the Data Universal Numbering System, enter their unique D-U-N-S The Data Universal Numbering System. This is the D-U-N-S number system developed and regulated by Dun & Bradstreet, who assign a unique 9 digit number to all companies on its database. in the box.

Order Priority (sales orders only)

You only need this if you're using Sales Orders. This sets a ranking for your customers when manually allocating stock to outstanding orders.

The order priority code is used to display orders in order of priority, so you can see which are the most urgent. A is the highest priority and Z is the lowest.

Default Nominal Account

This is the nominal account you want to use to post the sales values when entering transactions for this customer. You can change this on individual transactions if required.

This nominal account must be a posting account. The Default nominal code most commonly used for this account is default sales, which is a profit and loss nominal account.

Keep transactions

You can choose how long you want to store your customer transactions per account. The default for this is set using Account history options on the Sales Ledger settings > Customer Defaults.

Enter the number of months (up to 36) you want to store transactions in the Keep transactions for option. After this time the transactions are archived or can be deleted.

Analysis Codes

The Analysis codes that you selected to use in the Sales Ledger are displayed by default. Select the relevant Value for each code from the drop-down list.

You can use the analysis codes to filter transactions on your reports.