Write off stock
Use this activity to account for obsolete or damaged stock as a loss.
To write off a stock item
Open: Stock Control > Adjustments > Write Off Stock.
- Select the Stock item.
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Enter the details on the following tabs:
Details- If you are using more than one location to store your stock, select the location where the stock item is stored using the Warehouse drop-down list.
- Select a Write off category using the drop-down list.
- Enter the Quantity of stock to be written off (up to five decimal places).
- Accept or amend the movement Date.
- Enter References for the movement (optional).
Analysis-
If required, select the Value for the relevant Analysis codes from the drop-down lists.
Click New value to add a value to this analysis code.
Note: You must have selected Add New on entry when setting up analysis codes in Accounting System Manager.
- Enter text into the Memo box to supply supplementary information about the transaction (optional).
- If the system is set to post to the Nominal Ledger, specify the nominal posting accounts.
- Accept or amend the displayed stock account. The system displays the nominal account specified for the stock item.
- Accept or amend the displayed issues account. The system displays the nominal account set for the selected write off category. If you have not selected a write off category the system displays the default nominal account for stock issues.
- Enter a narrative description to be applied to the nominal postings (optional).
Stocking LevelsUse this tab to enquire on warehouse stocking levels.
- Select the warehouse you want to enquire on using the drop-down list. The stocking levels are displayed.
- Click Save or Proceed for batch/serial numbered items.
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Record batch/serial numbered items to be written off, if applicable.
To record batch/serial numbered items- Select the batch/serial numbered items to be written off by selecting the check box to the left of each item.
- Batch only: in the New Quantity column enter the amount to be written off expressed in the item's stock unit.
- Click OK to save the information.
Tip:When dealing with batch/serial numbered items you can also use:
- Auto select: The system selects the items for you starting with the first item and continues in the order in which they are displayed until the required quantity is satisfied.
- Find: To search for batch/serial numbered items.
- Show details: To view details of Receipts or Allocations, such as the item's supplier, goods received details, or allocation details.
- Refresh: To update the status availability of displayed items when items have been secured by other Sage 200 processes.
- Attributes: View attributes for the traceable item that have been set on the item's product group.