Project return

Use the Project Return option to record stock items, issued to an internal project, back into your stock records

Note:

If WIP is in use and enabled for the project, cost postings are made to the WIP account. Any uplift is also posted to the WIP code. The WIP value will show the full value of the cost including uplift. If WIP is not in use or not enabled for the project, the postings will go to the default nominal Expense code on the project item.

  • If Use Specified is selected on the cost item linked to the project item in the posting, the WIP account is the WIP code with the specified cost centre and department.
  • If not, then if Split postings between cost centres for balance sheet accounts is selected on the company's System Settings | Operational tab in Accounting System Manager, the WIP account is the project item WIP code and the cost centre and department from the parent project.
  • If Split postings is not selected, the WIP account comes from the project item WIP account and the cost centre and department are blank.

When dealing with batch/serial numbered items the items previously issued to the area are displayed. From the displayed list the items that have been returned are selected and recorded back into stock. Items that appear not to have been issued to the internal area can be recorded into stock during this activity. When recording batched items into stock, the batch quantity cannot exceed the quantity originally issued.

To record an internal project return

Open: Stock Control > Returns > Project Return.

  1. Select the Stock item.

  2. Enter the details on the following tabs:

    1. If you are using more than one location to store your stock, select the location you want to record the stock item return to using the Warehouse drop-down list.
    2. Select the Project code and Cost item that the item has been returned from, using the lists.
    3. Enter the Quantity of stock returned (up to five decimal places).
    4. Accept or amend the movement Date.
    5. Enter References for the movement if necessary.

    1. If required, select the Value for the relevant Analysis codes from the drop-down lists.

      Click New value to add a value to this analysis code.

      Note: You must have selected Add New on entry when setting up analysis codes in Accounting System Manager.

    2. Enter text into the Memo box if you want to supply supplementary information about the transaction (optional).
    3. If the system is set to post to the Nominal Ledger, specify the Nominal posting accounts.
      1. Accept or amend the displayed nominal accounts.
      2. If required, enter a description of the nominal posting in the Narrative box.

    Use this tab to enquire on warehouse stocking levels.

    1. Select the location you want to enquire on from the Warehouse drop-down list. The stocking levels are displayed.
    2. Click Save. (If you are using batch/serial numbered items, click Proceed.)

  3. Record returned batch/serial numbered items, if applicable.

    1. Select the returned batch/serial numbered items by clicking the check box to the left of an item record.
    2. Batch only: Enter the returned batch quantity in the New Quantity column, expressed in the item's stock unit.

      3. During this activity other processes can access and secure the displayed batch/serial numbered items. When this occurs, the numbered item is displayed red. You will need to select another numbered item from the displayed list.

    3. To record additional items, click Add New.
      1. Enter a batch/serial number for each item and the additional information if applicable (alternative ref, sell by date and use by date).
      2. Batch item only: Enter the batch quantity, expressed in the item's stock unit.
    4. Click OK.
See also

Reference

Maintain analysis codes

Getting started with traceability