Units of measure (product group)
Use the Units of Measure tab if stock items linked to the product group are bought and sold using trade units; i.e. if you buy or sell in units that are different to the stock unit.
Units of measure are used to place stock quantities in context in reports and order documentation, e.g. a quantity of 3 bottles or 5 kilograms.
As a minimum you must specify the stock unit measure for the product group. This is the unit of measure in which your stock is stored.
You can also add additional trade units for sales and purchases. The trade units can used when generating orders in the Purchase Order Processing and Sales Order Processing modules.
You can use the multiple unit settings to set up selling quantities, selling prices, buying quantities or buying prices. These settings are not displayed on a stock item. They can only be amended on the product group.
Note: You cannot use multiple units for serial numbered items or for value-based landed costs.
To set up trade units for the product group
Open: Stock Control > Stock Maintenance > Product Groups.
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Click Add.
The Add New Product Group window appears.
- Select the Units of Measure tab.
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Select the required Use multiple units settings to enable the measures in the Sales Order Processing module and Purchase Order Processing module. You can enable the units for:
- Selling quantities.
- Buying quantities.
- Selling prices.
- Buying prices.
Note: These are not applicable when dealing with serial numbered items.
- Set the base and stock units of measure in the Unit settings.
- Select the Base unit measure that you want to use. The base unit is used to link the stock unit to the sales and purchase units.
- Select the Stock unit measure used to store the items in stock.
- Check the Stock/base ratio displayed, and change the value if required.
- To add a trade unit of measure for sales and purchases:
Click Add.
The Add Unit for Item window is displayed.
- Select the measure from the Unit name drop-down list.
- Check the displayed Conversion ratio and change it if required.
- Set the required Precision. This is the minimum amount of the unit that can be processed.
Select the Price basis used for this unit as either Multiple of the stock unit or Specific price for this unit.
For example, if the price of a 10 pack is different to the price of 10 individual items, use Specific price for this unit. If the price of a 10 pack is the same as the price of 10 separate items, then use Multiple of the stock unit.
- Click OK to save the unit.
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To save the product group click OK.
To continue entering your product group settings, select the Landed Costs tab.