Create dispute codes

This is where you set up the codes you want to use when you mark your invoices or credit notes as disputed. Using dispute codes allows you to show the reasons for disputing an invoice or credit note. These could be waiting on proof of delivery or a price dispute.

Each Dispute code has a reference code and description. This makes it clear why the invoice or credit note is being disputed.

While an invoice it is disputed it is put on stop. This means the invoice is not posted to the Purchase Ledger or Nominal Ledger.

You can resolve disputed invoices by:

  • Deleting them.
  • Accepting them.
  • Entering a credit note against them.
  • Writing them off.

To create and maintain dispute codes

Open: Purchase Order Processing > POP Maintenance > Disputed Invoice Codes.

To add a dispute code to an invoice or credit note

Open: Purchase Order Processing > Order Processing > Record Purchase Invoice / Record Purchase Credit Note.

  1. Click Dispute Invoice or Dispute Credit Note. The Dispute Detail window is displayed.
  2. Select the dispute from the Code drop-down list.
  3. Enter further comments in the Dispute comment box (optional).
  4. Click OK. The item is marked as disputed and you return to the purchase order invoice or credit note record.

To change the dispute code on an invoice or credit note

Open: Purchase Order Processing > Order Processing > Disputed Invoices / Disputed Credit Notes.

  1. Select the disputed invoice or credit note from the list.
  2. Click Dispute Detail.
  3. Select the new dispute code from the drop-down list.
  4. Click OK to save.