Time and materials pricing rules

Time and materials pricing rules control how the Value to bill is calculated on cost transactions. When a cost is posted to a project item, a rule is applied to calculate the Value to bill for the transaction.

You can create your own time and materials pricing rules here. These rules can then be applied to your project items in addition to the standard rules when you set up your project item type defaults.

There are three ways of you can calculate the value of a rule:

• Cost + %.

  This calculates the percentage, as entered in Value, of the cost value on the posting. Then the cost value plus this percentage becomes the Value to bill.

• Cost + Value.

  This adds the Value entered to the cost value on the posting and this becomes the Value to bill.

• Set Value.

  The Value entered is used as the Value to bill, regardless of the cost value on the posting.

You can add default time and materials pricing rules when creating or amending project items. If required, these can be changed when creating or amending projects.

You can set up as many of these rules as you require.

Open: Project Accounting > Utilities > System Setup > Project Accounting Settings | T&M Pricing.

1. To add a new rule, click Add.

   Enter a name for the new rule and select the pricing method.

   • Cost + %: Set the price to the cost value plus a percentage.
   • Cost + Value: Set the price to be the cost value plus an amount.
   • Set Value: Set the price to the specified amount.
   Changing the setting

   You can change these rules at any time. This affects project items that already use the rules as well as new ones that you add to your projects. It does not affect the Value to bill on costs already posted but it will affect the Value to bill on costs posted subsequently.

2. Select Allow bill to be amended during cost entry to allow users to amend the Value to bill when entering costs adjustments.

   Most costs are entered through other Sage 200 modules, such as purchase order processing. Based on the rules you have associated with the project item, the Value to bill is automatically calculated for each cost you post. However cost adjustments are done through the Project Accounting module itself. This setting enables you to choose whether members of staff are allowed to amend the Value to bill.

   Changing the setting

   You can change this at any time. It will affect cost adjustments entered subsequently.