Enable WIP on projects

This option lets you control when you want to enable WIP for your existing projects that have been set up and in operation before you have enabled WIP in Project Accounting settings.

Once you have enabled WIP for a project, you cannot disable it.

Use this option to enable WIP for your projects once you have set up the WIP nominal account postings for the project as you want. If your project has sub-projects and you want the sub-projects to use different WIP nominal accounts from the top level project in the project structure, you can either set the sub-projects WIP nominal accounts first, before enabling WIP for the main project. Or you can change the sub-projects WIP nominal accounts after enabling WIP for the main project.

You can enable WIP for individual projects or a number of projects at once.

When you enable WIP on a project:

  • The WIP-in-use flag for the project is set to Y. You cannot reverse this.
  • All existing project transactions are marked as pre-WIP. They will not be finalised. These pre-WIP transactions are not selectable when finalising costs but they will be for billing costs. When you finalise costs, you must finalise the cost value of pre-WIP transactions manually, in the same way you have been finalising costs manually up to this point.

You must have:

  • Enabled WIP in Project Accounting Settings.
  • Set up WIP nominal defaults as required for projects, project item types and project items.

To enable WIP on projects

Open: Project Accounting > Utilities > Enable WIP on Projects.

  1. Filter the list of projects to display, using the Selection Criteria.

    2. You can filter by Project, Project status, Customer or Percentage Complete, choosing All, a specific entity (Is), or a range of entities From, To or Between.

    Note: When using From, To or Between with Project status, the order in which the project statuses were created is important as the search applies to the status ID. And when using From, To or Between with Customer, the search is alpha-numeric, for example, '10J' comes before '2B'. The Project search is also alpha-numeric if you have not selected Automatically generate project codes on Project Accounting Settings | Miscellaneous. This will affect what you see in the list of Top Level Projects.
  2. Click Display
  3. Select the projects you want to enable WIP on, in the Top Level Projects list.

    4. Note: To see the details of a project, click View Selected.

  4. Click Save.
See also

Reference

Select nominal accounts for postings

Set up project item type nominal defaults

Set up project items

Enter or amend project nominal defaults

Project Miscellaneous tab