Delete sales and purchase transactions
About deleting account transactions
This can be used:
- As a last resort to solve balance problems on a customer or supplier account, if there is no backup available.
- To clear test data on the ledger before applying live data.
Note: Corresponding transactions in the Nominal Ledger are not deleted, so you will need to post opposite entries, for example, a credit note to reverse an invoice. This then posts the opposite entries to the Nominal Ledger.
Once you have deleted the required transactions, check the ledger does balance by running Balance Ledgers.
Outcomes
- All transactions are deleted from an individual account, or all accounts, depending on your selection.
- The account balance, turnover and base turnover on the selected accounts are set to zero.
- If you are using the archived history file, specified during the Sales Ledger setup process or the Purchase Ledger setup process, the entries are removed from the current transaction file on the customer account and added to the archived file.
If you decided not to use the archived history file, then the transactions are deleted from the ledger permanently.
To delete sales or purchase account transactions
Within Sales or Purchase Ledger:
Open: Adjust Transactions > Delete Transactions.
- Choose to delete entries on a single account or all accounts on the ledger.
- If you have selected deletion for a single account, display the account you want to delete.
- Click Delete.
- Confirm that you want to delete the account entries when prompted.
Note: If you select the wrong account, simply reselect the account you need.