Using the quantity breaks table

From in the full estimate Main Details tab, you can set up quantity breaks Breaks that allow you to quote different prices for different item quantities.. You can use the same estimate to calculate different costs depending on different quantities. You can cost the estimate and print the estimate details for any or all of the quantity breaks that you set up.

Only one quantity break can be active at any one time. When the estimate goes into production or is converted to a works order The authority to produce a part using the components specified on a BOM and the process specified on the routing., only one quantity can be used. The quantity that is used is the active quantity.

When you create an estimate, a default quantity break line is created with a status of Active and a quantity of 1. Any subsequent quantity breaks created by you are given an inactive status and are calculated on the basis of the active details.

If you change quantity break values, the estimate header and stage detail totals are not updated.

If you make changes to stages, the Totals tab on the estimate and the estimate quantity break values are updated.

Any changes to the stages will have a cascading effect on the totals tab and the quantity breaks.

Therefore, to apply different costs to an estimate, change the values on the stage and not on the quantity break.

To use quantity breaks

Open: Estimating > Records > Enter New Estimate - Full.

  1. In the Quantity Breaks table, enter the new quantity break in the next available row.

  2. Enter the Quantity you require.

    If you are using the quantity breaks correctly, you will not need to enter a duplicate quantity value.

    If the quantity you enter already exists in the table, the system prompts you to enter another value.

    If you enter a quantity which does not match the unit of sale, the quantity is automatically adjusted to the nearest appropriate value.

  3. Depending on your Materials setting in the Estimate Settings General tab, you either manually update the Markup (%) and Total Selling Price or Margin (%) values, or update the values automatically.

    • Markup (%) is calculated from the default specified in the Estimate Settings Markup Defaults (%) tab. You can change this and you can enter a Total Selling Price, or you can enter a Margin (%) value.

      If you enter a Markup (%) and a Total Selling Price, then the Margin (%) value is calculated automatically.

      If you enter a Margin (%) value, the Markup (%) and Total Selling Price are calculated automatically.

      Note:

      If you are amending an estimate, be aware of the following effects if you change quantity break values.

      Manually amending the Markup (%), Selling Price or Margin (%) value of any quantity break has the following effects:

      • The amended value is highlighted.

        • Note: Highlighting only applies to the most recent manual change you have made.

      • You cannot edit similar values on the estimate stage details Totals tab. The value is retained from when the estimate was last amended or costed.

        • The estimate total values are taken from the stage values.

      • You cannot manually amend the same values on the estimate stages once they have been manually amended on quantity breaks, unless you recost the estimate and choose to discard the amended values.

    • Selling Price is taken from the stock record and the Markup (%) is calculated from that price. If you use multiple price bands these are also taken into account and the Markup (%) and Selling Price are amended.

      Note: If the customer has a special price set up in the Price Book, this is not considered in Estimating.

      You can only amend Margin (%) for Materials values but you can amend Markup (%) and Selling Price, for any other cost types.

      Note: If you create an estimate without selecting a customer account, the Cost+Markup% method will be used to calculate the selling price.

  4. If required, you can select an alternative Unit of Sale.
    5. Note:

    If you are selling items in multiple units and you change the Unit of Sale, this will recalculate the monetary values on the quantity break, using the relevant unit of measure ratio. It will not update the Totals tab.

    For this reason, exercise caution when changing the Unit of Sale from the default, especially if the quantity is also changed.

    For best control, estimates should be created in the stocked unit.

  5. When you print the estimate, all quantity breaks set up are displayed, provided you select the Print Quantity Breaks check box at the time of printing.

  6. To make a quantity break active, select Yes in the Active column.

    The new estimate uses the various cost items taken from the active entries on the Quantity Breaks Table, to provide costs estimates.

  7. To make a quantity break inactive, select No in the Active column.
See also

Overview

Creating an estimate - full

Amending a full estimate

Other tasks

Printing an estimate

Reference

General (EST settings)

Mark-up defaults (%) (EST settings)

Set up the Price Book