Set up transaction analysis codes

Transaction analysis codes can be applied to transactions that are posted directly to the Nominal Ledger. The transaction analysis codes offer another level of analysis in addition to those already available such as type of transaction, cost centre or department. Transaction analysis codes offer the following key benefits:

• They are well suited for short term transaction analysis needs. For example, if you want to track transactions that have arisen from a particular marketing campaign.
• You can add new analysis codes whenever they are needed and easily remove the codes when the analysis is no longer necessary. This prevents lists of unused redundant analysis descriptions remaining.

You can add transaction analysis codes to the following transactions in these modules.

Module	Where analysis codes are applied
Nominal Ledger	Journal Entry Nominal Vatable Receipt Nominal Vatable Payment Nominal Non-Vatable Receipt Nominal Non-Vatable Payment Prepayments Accruals Previous Year Journal Entry Journal templates
Sales Ledger	Sales Invoice Sales Free Text Invoice Sales Credit Note Sales Free text Credit Note Batched Sales Transactions - Invoice Batched Sales Transactions - Credit Note
Purchase Ledger	Purchase Invoice Rapid invoice Purchase Credit Note Batched Purchase Transactions - Invoice Batched Purchase Transactions - Credit note
Cash Book	Standing orders / Direct debits

Set up transaction analysis codes

1. Choose to use transaction analysis for this company and enter your own heading in the System Settings.

   See how to do this

   Open: Accounting System Manager > Settings > System Settings | Transaction settings.

   1. Select the Allow additional transaction analysis.

   2. Enter your own heading for the additional column in the Name of analysis heading box.

2. Create transaction analysis codes.

   See how to do this

   Open: Accounting System Manager > Settings > Transaction Analysis Codes.

   1. If you are adding a code, select a blank line or click Add.

   2. Enter text to help identify the type of analysis in the Description box.

   3. Select the Active check box to enable the analysis code to be used in the system.

3. Enable transaction analysis for each module in the relevant Ledger Settings.

   See how to do this

   Open: Nominal Ledger > Utilities > Ledger Set Up > Ledger Settings.

   Open: Sales Ledger > Utilities > Ledger Set Up > Ledger Settings.

   Open: Purchase Ledger > Utilities > Ledger Set Up > Ledger Settings.

   • Select Allow additional transactional analysis.

Add a code to a transaction

1. Open the screen for the transaction you want to enter.
2. Select the code from the drop down list in the new column.