Produce final Intrastat declaration

This exports the Intrastat Intrastat is the name given to the method of collecting information and producing statistics on the movement of goods between Member States of the European Union (EU). An Intrastat is necessary for VAT registered businesses with a value of despatches of goods to other EC countries or of arrivals of goods from other countries exceeding a threshold. Sage 200 provides the information and reports required to make Intrastat submissions.  Intrastat is also known as Supplementary Statistical Declarations (SSDs), Intrastat Supplementary Declarations (ISDs), or Supplementary Declarations (SDs). entries for the selected period, into a CSV Comma Separated Value (CSV) file format. Sage 200 can import and export data in the CSV file format. file format. This file can be submitted to HMRC or the Revenue Commissioners via the Internet. This process also updates the database so that the transactions cannot be included in another declaration.

When generating the declaration, the Intrastat entries are marked as printed. You can choose to remove any previously exported entries, marked as printed, from Sage 200.

We recommend that you produce the draft report first and reconcile it to make sure that no entries have been missed. Then produce the final declaration and update the database. The number of entries exported to the CSV file are displayed at the end of the process.

To produce a final Intrastat declaration

Open: Accounting System Manager > Intrastat (SSD) > Produce Intrastat Declaration.

  1. Select whether you want to produce the Intrastat declaration for Arrivals (purchases and sales returns) or Departures (sales and purchase returns).
  2. Enter the VAT month to be covered in the report.
  3. Enter the VAT year to be covered in the report.
  4. Confirm the organisation's VAT registration number, beginning with the value held in the company details.
  5. Enter text to act as the Branch ID. This is optional and is useful if you have more than one branch with the same VAT registration number.
  6. If required, enter your agency details: Agent name, Agent VAT number and Agent branch ID.

  7. Click OK.

    The Save As window appears.

  8. Click Save to export the Intrastat entries to the designated file. A confirmation is displayed.

    Note: It is important that you keep the final Intrastat declaration in a safe place. Once it has been produced, the transactions included are marked and cannot be included in another declaration. It is therefore impossible to recreate the final Intrastat declaration.

Businesses in the Northern Ireland and the Republic of Ireland with exports above the dispatch threshold must include certain details to their Intrastat dispatch reports from 1 January 2022. For more information, see these articles:

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See also

Overview

Manage Intrastat

Other tasks

Produce a draft Intrastat declaration

Reconcile an Intrastat declaration

Reference

Questions: Intrastat declaration