Supplier accounts
If you want to buy from your suppliers on credit and monitor your business relationship with them you need a supplier account for them.
The supplier account contains:
- The supplier's name, address and their contact details.
- Their bank details.
- The currency in which they conduct their business.
- Your credit limit with them.
- Their bank account details.
- The country in which they are based and the VAT code applicable to the goods or services you purchase from them.
- The value of any early settlement discount they offer you and their payment terms.
Each account must have a code and name. All other details can either be left blank or are inherited from the
Some of these defaults also carry through to individual transactions. Again, you can amend them as you enter the details of a transaction.
The following table shows how information is passed from settings to accounts, and from accounts to transactions.
|
|
Transaction |
---|---|---|
Default VAT code | Default VAT code | VAT code |
Settlement Discount | Settlement Discount | Settlement Discount |
Payment Terms | Payment Terms | Due Date (Payment Terms) |
Terms Agreed | Terms Agreed | |
Default Nominal Account | Nominal Account |
Amending accounts
Any changes you make to an account will only affect transactions that you enter after you've made the changes. For example, if you change the settlement discount details, this doesn't affect the discount details already entered on transactions.
- You can't change the account Code once the account has been saved. If you've entered a code incorrectly and haven't yet entered any transactions for the account, you can delete the account and recreate it.
Once transactions have been entered for an account:
- You can't change the currency.
- You can't delete the account, unless you archive and delete all transactions associated with the account.
Foreign currency accounts
You can create
When payments are allocated to transactions, any changes in value due to exchange rate fluctuations are dealt with automatically.
Put accounts on hold
You can put accounts on hold when you want to temporarily suspend an account and prevent new transactions being posted to it. This is useful if you need to resolve a query or wait for a payment to be received.
An account can be put on hold at any time. Once on hold, new transactions cannot be entered for the account. Existing transactions can continue to be processed, although you will see a warning to inform you that an account is on hold.
See Change supplier status (hide or put on hold).
Hide accounts
Once you've stopped trading with a
Hiding an account prevents them being selected in error. This means the account can't be selected when you're entering or processing transactions, invoices or sales orders.
See Change supplier status (hide or put on hold).
Supplier alerts
You can set up alerts on a
When you set up an alert on the
You can choose to show alerts when entering purchase orders and returns, and generating purchase orders.
Supplier alerts are displayed for these activities in the Sage 200 desktop. These activities are not yet available in the Web Portal.
Alerts are specific to an individual
See Supplier alerts.