Create warehouses (locations)

Find this screen

Open: Stock Control > Stock Maintenance > Locations

How to

Create a new warehouse

Note: You can only create a new warehouse if you have enabled Use multiple locations in Stock Control Settings in the Sage 200 desktop.

Open: Stock Control > Stock Maintenance > Locations

1. Select Add New.

   The Add New Warehouse window is displayed.

2. Enter a unique Warehouse name.

   Note: You cannot use the names Returns, Home or Direct Delivery, as these are used as defaults by Sage 200.

3. Enter a Description of the warehouse (optional).

4. Select the VAT Country code for the warehouse.

   Note: This is used for Intrastat declarations if you are shipping from a warehouse in a different country to a third country.

5. Set the intended use for the warehouse.

   • Select Use for sales trading if you want to sell stock items from the warehouse in your sales orders.

   • Don't select Use for sales trading if you do not sell stock from this location. For example, if this location is a warehouse where you store stock before moving it to your shops.

6. Specify whether the warehouse is Valid for component source in the Bill of Materials module.

   • Enable this option to make the warehouse available in BOM processes, such as trial kitting, allocation, and building items.

   • If you don't enable this option, this location will not appear in the list of warehouses available in the BOM module.

7. Enter the Postal Address details and Contact Details for the warehouse.

   These details are optional, but will be used for the Deliver to address on your purchase orders.

8. Select Save.

Amend a warehouse

You can edit all the details for a warehouse at any time, including its name.

Note: You can only amend the default warehouse named Home if you have enabled Use multiple locations in Stock Control Settings in the Sage 200 desktop.

If a warehouse no longer allows sales, you can only deselect Use for sales trading if there are no sales orders for stock items stored at the warehouse, and there are no sales order processing users with User Permissions set to use the warehouse as a default location during order entry.

Open: Stock Control > Stock Maintenance > Locations

1. Select the warehouse from the list and select Amend.

   The warehouse details are displayed.

2. Amend the warehouse details as required.
3. Select Save.

Delete warehouse

You can only delete a warehouse if there are no stock items linked to it.

You cannot delete the last remaining warehouse.

Open: Stock Control > Stock Maintenance > Locations

• To remove a warehouse, select Delete in the Warehouses list.

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Useful info

Warehouses and bins

A location is a record of where you store your stock items.

In Sage 200 you can have two levels of location for your stock:

• Warehouse: A single whole location, such as a building.
• Bin: An area within a particular warehouse, such as a bay, shelf or an aisle.

Note: The terms Warehouse and Bin can be customised, so they might have different names in your Sage 200 company. You can customise these by setting Configurable names in Stock Control Settings (in the Sage 200 desktop).

A Home warehouse is created for you by default. If you don't need to record separate locations for your stock items, just use this for all stock items.

See Stock locations (warehouses and bins).