Print purchase orders

You can print purchase orders, either to send to your suppliers or if you need a copy for your files in the office.

Note: You can't print orders that are On hold , or orders that require authorisation.

Print orders

Open: Purchase Orders > Processing > Print Orders.

1. Select the orders you want show by using the selection criteria, then click Display.

   • You can show orders that you haven't printed before (Unprinted), orders you have printed before, orders that have been amended since they were printed, or all (Any) orders.
   • You can show all orders, all orders for a supplier, or a single order.

2. Select the orders from the list that you want to print.

   • To choose all the orders, click Select All.
   • To select multiple items in the list, you can use Shift+click and Ctrl+click.

3. To print the orders:

   • To print orders that you've selected in the list, click Print.
   • If you want to print all orders in the list (regardless of what is selected), click Print All.

Note: Orders that are On hold or unauthorised are not printed.

Save orders to cloud document storage

You can set up Sage 200 to save purchase orders to cloud document storage when you print them, so that they can be viewed by everyone.

Purchase orders that have been saved to cloud document storage can be viewed in PDF format.

Open: Purchase Orders > Purchase Order List, then select a single order and click View in Document Storage.

Open: Suppliers > Supplier List, then select a supplier and click View in Document Storage.

• The supplier's folder is displayed in cloud document storage. The Purchase Order folder contains purchase orders for the supplier.