Options (SL Settings)

Select this to send customer account statements to both head office and any branch offices of the same company.

Once selected, you can specify a particular customer account as a head office, on the sales account Documents tab. The head office receives one document which contains statements for all the branch offices, while the branch offices receive only the branch statements.

Select this to enter multiple transactions at one time for customers. We recommend that you use batch processing if you frequently enter a large number of transactions.

Batch processing:

• Handles multiple transactions of the same type, e.g. invoices, and processes them in one session.
• Allows you to change individual transactions before the batch is posted.

• Double checks your entries against a batch total.

There are two separate batch processing options in the Sales Ledger menu:

• Batched Transactions. This allows access to batches input by the logged on user only.
• Batched Transactions (Manager). This allows access to all batches.

Select this to generate your customer account reference automatically.

The account reference is a number which is automatically increased by 1, each time you create a customer account.

Enter the number you want your customer accounts to start from in the Begin automatic generation with box.

If you already use a numbering system for your customer accounts, you can assign the references manually.

If you are manually assigning account references:

• Use account references of the same lengths to ensure accurate results when searching account records.
• An account reference can contain both numbers and letters up to eight characters in length.
• The Sales Ledger does not differentiate between upper and lower case letters so an account reference of abc is considered the same as account reference ABC.

Select this to include additional nominal transaction information for each transaction that is entered.

A new column Transactional analysis is displayed when entering the following transactions and on the transaction enquiry screen:

• Sales Invoices.
• Free Text Invoices.
• Sales Credit Notes.
• Sales Receipts.
• Sales Payments.
• Batched Transactions.

You must have selected to Allow additional transactional analysis in Accounting System Manager System settings Transaction settings tab.

Use this if you subscribe to Opayo (formerly Sage Pay) and want to record card payments from customers directly into Sage 200.

If you select Enable card processing, you can use the Online Card Receipt feature to record receipts from customers.

Note: You cannot select this option unless a merchant account has been set up in Accounting System Manager.

You can choose the default allocation date recorded for customer transactions.

• Use payment/receipt date: The allocation date for the transaction is set to the same date that you enter for the receipt or payment.

  For example, if you enter a receipt dated 5 November, then allocate the receipt on 12 November, the allocation date for the transaction will be 5 November.

• Use system date: The allocation date for the transaction is set to the date when you record the allocation in Sage 200.

  For example, if you enter a receipt dated 5 November, then allocate the receipt on 12 November, the allocation date for the transaction will be 12 November.