Merchant accounts

About merchant accounts

Merchant accounts are used when your business accepts online payments, using an online payment service provider, such as Opayo (formerly Sage Pay).

The merchant account is the link between the account you set up with the online payment service provider and the bank account details held in Sage 200, that will receive the on-line payments and refunds. The merchant account must point to one bank account reference. If you don't use Cash Book, it can hold the bank nominal account number, cost centre and department instead.

Nominal accounts can only be selected if there are no Cash Book accounts set up. If you set up Cash Book accounts after you select a Nominal account for the merchant, the Nominal account is removed from the merchant automatically. You must then select a Cash Book account for the merchant account.

Set up merchant accounts

Open: Accounting System Manager > Settings > Merchant Account Settings.

1. Set up your merchant account settings.

   • If you have set up a Cash Book account:

     • Click in the Account Code column and select a bank account reference.

       The Account Description and Sort Code are displayed automatically.

   • If you have not set up a Cash Book account:

     • Click in the Account Number column and select a nominal account number.

       The cost centre (CC), department (Dept) and account name (Name) are displayed automatically.

   Note: Nominal accounts are only used if there are no Cash Book accounts set up. If you set up Cash Book accounts after you select a Nominal account for the merchant, the Nominal account details are removed from the merchant account automatically. You must then select a Cash Book account for the merchant.

2. Click Save.