Add the goods you intend to return (standard item)

Open: Purchase Order Processing > Purchase Returns > Enter New Purchase Return | Return Details.

1. Click Add Item.

2. Enter the item details:

   Code Name	Select the item using the Code or Name drop-down list. The description of the item is displayed.
   Warehouse	If you use multiple locations, specify the warehouse where you want the goods to be returned to.
   Amend item description	To change the displayed item description select Amend item description check box and enter the revised information in the displayed box.

3. Enter the Item Values:

   Buying unit Buying price unit	You can change these if you are adding a stock item bought in trade units.
   Quantity	Enter the quantity for the return. Note: The quantity will be modified if it is not an allowed amount (according to the unit's precision setting).
   Unit price	The buying price and discounts for this item are displayed. Note: By default, the last price paid for the item is displayed and can be amended.
   Unit discount % Unit discount	Enter a discount if applicable. This can be entered as a percentage (Unit Discount %) or a fixed amount (Unit Discount).
   Landed costs type Landed costs value	If landed costs were used when the order was placed, enter the Landed costs type and Landed costs value so that the return can take account of this.

4. Check the Item totals:

   VAT rate.

   The appropriate VAT rate for the combination of supplier and item is displayed. Select another VAT rate for the item if required.

5. If required, enter Project analysis and Nominal analysis information:

Project analysis	Select the Project Code and Project Item from the Project analysis tab.
Nominal analysis	Select the Nominal Analysis tab to see the default nominal account for cost. This is used to post the value of the stock. The nominal account is taken from the stock item record. If you have selected to allow the amendment of nominal codes on the Order Entry tab of the POP settings, then check the nominal account displayed. Amend the code, if required.

6. View or change the Analysis Codes.

   Analysis Codes.

   Click Analysis Codes to view or change the analysis codes. Note: You must have selected to Allow amendment of - Analysis codes on the Order Entry tab of the POP settings. Select the required Values from the drop-down lists. Click New value to add a new value to this analysis code. You must have selected Add New on Entry when setting up analysis codes in Accounting System Manager.

7. Click Save to add the stock item to the return.