View or update waiting postings

View waiting postings

You can view these through enquiry form View Waiting Postings, or through workspaces, Current or Deferred Waiting Postings.

Enquiry form:

Open: Nominal Ledger > Nominal Ledger > Period End Routines > View Waiting Postings.

Select the type of posting, either Current or Deferred.
Select the postings to be displayed. You can restrict what is shown by the following filters:
- User: Select All to display postings by all users, or select the user whose postings you want to display.
- Source: Select All, or select the specific ledger that generated the postings you want to display.
- URN from: Enter a start and end URN for the postings you want to display.
- Date from: Enter a start and end date for the postings you want to display.
To display the postings, click Refresh.

To reset the selection criteria, click Reset.

To display the posting details of a transaction, select the transaction in the list and its Account name and Narrative are displayed in the Posting details above the list.
To print a report, click Print.

Select the criteria to include in the report.
Click OK.

Note: Depending on your output mode, the output will be printed, spooled or previewed.

Workspaces:

Open: Nominal Ledger > Period End Routines > Current Waiting Postings.

Open: Nominal Ledger > Period End Routines > Deferred Waiting Postings

Highlight a pending transaction and see the transaction details.
Complete related tasks from the list of Actions, such as Update Waiting Postings.
Open a related workspace with the content already filtered. For example, if you want to view the nominal account details, select the transaction and choose Actions > Nominal Account Enquiry. The Nominal Account Enquiry workspace opens with the list of accounts filtered for the selected nominal transaction.

Note: This option is not available if you have more than one row selected.
Desktop only - Complete related tasks from the list of Actions, such as update waiting postings.
Sort and filter the list of transactions. Use the filter options to see information such as transactions by date, account, cost centre or department and so on.
Search for a specific transaction. For example, use the toolbar filter to find a specific transaction by reference, URN, or value.
Print the list of the transactions that you are interested in.
Export the list of transactions you are interested in to an Excel spreadsheet.
Run related reports.

View or add attached documents

You can view attached files, add new files and scanned documents, or delete attached files.

To view, add or delete attached files, select Attached Documents.
To attach a file:
- Select Attach File, then browse to the file that you want to attach and click Open.
  Tip: If you can't see the file, change the filter to show All Files. By default, the attachments filter only shows these file types: pdf, jpg, png, gif, txt, xls(x), doc(x), msg.
- Drag-and-drop a file into the Attachments list. For example, you can drag-and-drop multiple files from Windows Explorer, or single files from an Outlook email.
- Once the file has been added, you can enter a comment or reference in the Description column.
To scan a document and attach it as an image, click Scan Using Device.
- Select Start Scan to see a preview of the scan, and click OK to add it as an attachment.
- If the scanned image doesn't look right, you can select Rescan to scan the document again.
To view an attachment, select it and click View. The file will be opened using the application that's associated with this file type in Windows. You can't view exe or bat files.
To remove an attachment, select it and click Delete.

For more information, see Scan and attach documents.

Update waiting postings

About updating waiting postings

Use Update Waiting Postings to add transactions to nominal accounts. Use it regularly to ensure your nominal accounts are up to date.

Note: You cannot update waiting postings if the Nominal Ledger is undergoing Year End processing or Consolidation.

Details of accounting periods that are currently open are shown. Transactions in the waiting postings file are checked before being posted to the nominal accounts.

A transaction is posted to the Suspense account if:

It has a nominal code that does not exist in the Nominal Ledger.
It is for a group type nominal account.

The update to valid nominal accounts varies depending on the account settings.

Accounts storing an account history	The balance of the account is adjusted and entries added into the account history.
Accounts not storing an account history	The account balance is adjusted.
Accounts set to use batch totals	The total for all entries for the account is added into the account history. The value is marked summarised (batch total). Only one URN is allocated to the summarised total.

Transactions which have a date that lies in a future accounting period are placed in the deferred postings file.

A report is printed, showing successful and failed transactions.

You can view waiting postings to check to see if you have transactions waiting to be processed to the Nominal Ledger.

You can then view and print current period transactions or deferred transactions, which are displayed and listed by URN. You can refine the list, selecting, for example, a range of URNs you are interested in, entries for each nominal account, entries for a given date range or entries for a certain VAT period.

Open: Nominal Ledger > Period End Routines > Update Waiting Postings.

Check the displayed periods.
Click OK to confirm that you want to update the waiting postings.
View the reports produced and check the results.

Reports show valid transactions that have been added to the accounts and invalid transactions that have not have been added to the accounts. Depending on your default output mode, the reports will be printed, spooled or previewed.