Create department codes

Find this screen

Open: Nominal Ledger > Utilities > Ledger Set Up > Department Names.

How to

Create department codes

Click Add, and enter a Code of up to three (3) characters.

Note: Alphabetic characters should be in upper case. If you enter in lower case, Sage 200 converts and displays these as upper case.

Enter a Name for the department of up to 60 characters.
Enter contact details, if required.
Add as many departments as you need, and then click OK.

Useful info

About departments

You can use departments to segment parts of the organisation so that you can monitor the costs and revenue associated with the different parts of your organisation. Each department code is appended to a nominal account code to create a new nominal account. You can then report on the cost and revenues for all nominal accounts with the same department code.

Departments can be used on their own or as subdivisions of cost centres where costs / revenue are required to be collected and reported on separately. For example, a cost centre could be a sales area such as North East or South West, and different departments could be sections such as Administration or Training.

How to create nominal accounts for your departments

Each nominal account Code, CC and Dept combination is a separate nominal account. There are four ways you can create new nominal accounts using a new CC or Dept.

Import your accounts. This is quickest way to create new nominal accounts. As long as you have created your cost centres and department codes, you can import account using a CSV file.

Open: Nominal Ledger > Utilities > Import > Import Ledger File.
Create a new single nominal account using the Dept. Use this method if you just want to create a small number of new accounts.

Open: Nominal Ledger > Nominal Accounts > Enter New Account.
Create accounts with the new CC or Dept for an existing account code. Use this when you already have a nominal accounts using a particular code and you want to add the CC and/or Dept. For example, you already have an account code of 6000, and want to add CC codes A, B and C and Dept codes of X. Y and Z. This will create all the accounts with the required combinations.

Open: Nominal Ledger > Nominal Accounts > Generate New Accounts.
Create a range of nominal accounts and a new CC or Dept. Use this when you want to duplicate an existing range of accounts for a new CC and/or Dept. This also creates a code. For example, you have a range of existing nominal accounts using LON (CC) ADM (Dept) and you want to duplicate this for MAN SAL.

Open: Nominal Ledger > Utilities > Ledger Set Up > Create Accounts for Cost Centre and Department.

Create department codes

How to