Correct a transaction entered for the wrong bank account

To maintain the integrity of your data, you can't delete transactions once they're posted. In general when you correct mistakes a reverse transaction is created with the same details as the original and a new transaction with your corrections is created.

Things to consider

  • Payments and receipts will need to be unreconciled or removed from a draft reconciliation before they can be amended.

    Open: Cash Book > Period End Routines > Bank Reconciliation > Unreconcile Bank Transactions.

    1. Select the bank account.

    2. Enter a date range and click Display.

    3. Find the transaction to unreconcile from the top list.

    4. Double-click to move it to the bottom list.
    5. Click Unreconcile.
  • The reversing transactions, as well as the new receipt or payment will appear on your bank reconciliation. We recommend that you change the Reference on the reversing transactions so you can easily identify these.
  • For Vatable receipts and payments, both the reversing and new transaction will appear on your next VAT return.
  • Any customer or supplier receipts and payments that are allocated, will need to be unallocated first.

  • For any transactions with a query flag, you'll need to remove the query flag first.

    You can remove the query flag from the Allocation screen, Customer Transaction Enquiry screen or Current Transaction Enquiry workspace.

Customer receipts

Open: Sales Ledger > Adjust transactions > Correct Transactions.

  1. Select the customer account.

  2. If the receipt is allocated, you'll need to unallocate it first.
    1. Highlight it from the list and click Allocations.
    2. Make sure it's selected on the next screen and click Reverse. Then choose Debit and Credit.
    3. Click Save and then Close the Amend Allocations screen. This returns you to the Correct Transactions screen
  3. Make sure the receipt is selected and click Correct.
  4. Change to the required bank account and click Post corrections.
  5. If required, allocate the receipt back to the invoice.

What if the receipt was paid via Opayo (formerly Sage Pay)?

Receipts entered using Opayo can only be reversed rather than corrected. If you've made an error:

  1. Reverse the receipt first. This will process a refund to the card.

    You can only do this is if you have access to refund card payments.

  2. Create a new receipt.

Supplier payments

Open: Purchase Ledger > Adjust transactions > Correct Transactions.

  1. Select the supplier account.
  2. If the payment is allocated, you'll need to unallocate it first.
    1. Highlight payment and click Allocations.
    2. Select the payment , click Reverse, and then choose Debit and Credit.
    3. Click Save and then Close the Amend Allocations screen.
  3. Select the payment and click Correct.
  4. Change to the required bank account and click Post corrections.
  5. If required, allocate the payment back to the invoice.

Foreign currency receipts and payments

Foreign currency receipts and payment can't be amended in the same way. To change the bank account for customer and supplier receipts and payments, you need to reverse the original transaction by entering the opposite receipt or payment and then create a new one with the correct bank account.

To do this:

  1. Check the original receipt amount and the exchange rate used. You can so this using the Customer Transaction Enquiry (Customer List > Transaction Enquiry)

  2. If the receipt has been allocated to an invoice, then unallocate it (Sales Ledger > Adjust Transactions > Amend Allocations). If there were any exchange rate differences, these will automatically be reversed. You can see this on the Customer Transaction Enquiry.

    Open: Sales Ledger > Adjust Transactions > Amend Allocations.

    1. Select the receipt and click Edit.
    2. Select the receipt, click Reverse, and choose Debit and Credit.
    3. Click Save.

  3. Enter a sales payment to reverse the original receipt. Make sure the payment is for the same bank account, amount (in foreign currency) and uses the same exchange rate as the original receipt.

    Sales Ledger > Customers List > Payment.

    1. Select the bank account.
    2. Select the customer.
    3. Make sure the value (in the foreign currency) matches the original receipt.
    4. Make sure the exchange rate is the same as the rate used for the original receipt. Click to change the exchange rate.
    5. Click Save and Allocate.
    6. Allocate the new payment to the original receipt.

  4. Enter a new receipt. Check that the exchange rate is correct. It will use the current exchange rate set in Sage 200 by default.

    Sales Ledger > Customers List > Receipt.

    1. Select the bank account.
    2. Select the customer.
    3. Make sure the value (in the foreign currency) matches the original receipt.
    4. Make sure the exchange rate is the same as the rate used for the original receipt. Click to change the exchange rate.
    5. Click Save and Allocate.
  5. If required, allocate the new receipt to the original invoice.

To do this:

  1. Check the original payment amount and the exchange rate used. You can so this using the Supplier Transaction Enquiry (Suppliers List > Transaction Enquiry)

  2. If the payment has been allocated to an invoice, then unallocate it (Purchase Ledger > Adjust Transactions > Amend Allocations). If there were any exchange rate differences, these will automatically be reversed. You can see this on the Supplier Transaction Enquiry.

    Open: Purchase Ledger > Adjust Transactions > Amend Allocations.

    1. Select the payment and click Edit.
    2. Select the payment, click Reverse, and then choose Debit and Credit.
    3. Click Save.

  3. Enter a purchase receipt to reverse the original payment. Make sure the receipt is for the same bank account, amount (in foreign currency) and uses the same exchange rate.

    Purchase Ledger > Suppliers List > Receipt.

    1. Select the bank account.
    2. Select the supplier.
    3. Make sure the value (in the foreign currency) matches the original payment.
    4. Make sure the exchange rate is the same as the rate used for the original payment. Click to change the exchange rate.
    5. Click Save and Allocate.
    6. Allocate the new receipt to the original payment.

  4. Enter a new payment. Check that the exchange rate is correct. It will use the current exchange rate set in Sage 200 by default.

    Purchase Ledger > Suppliers List > Payment.

    1. Select the bank account.
    2. Select the supplier.
    3. Enter the new payment details.
    4. Check the exchange rate. Don't forget the new payment will use the current rate set in Sage 200 by default. Click to change the exchange rate.
    5. Click Save and Allocate.
  5. Allocate the new payment to the original invoice.

For nominal receipts and payments, you must manually reverse the receipt or payment with the same exchange rate and re-enter it.

  • Make sure the reverse uses the same exchange rate.
  • Make sure any bank charges are also reversed when applicable. Don't forget, when reversing bank charges, the charge will need to be entered tin the currency of the transaction and may need to be entered as negative value. For example, to reverse a 0.25 charge on a payment, enter -0.25 on the receipt.

Open: Cash Book > Cash Book Enquiries > Bank Transaction Enquiry workspace.

  1. Use the quick filters in the toolbar to find the receipt or payment.

  2. Select Details from the bottom section. This shows you the details of the transaction including the exchange rate.

Open: Cash Book > Bank Account List > Payments

Open: Cash Book > Bank Account List > Receipts

  1. Select the same bank account as the original.
  2. Enter the same date, exchange rate amount and nominal account.
  3. For Vatable receipts and payments, select the same the VAT code.
  4. Save.

Open: Cash Book > Bank Account List > Payments

Open: Cash Book > Bank Account List > Receipts

  1. Select the new bank account.

  2. Enter the same date, amount and nominal account as the original.

    Tip: Update the Narrative and Reference to show that this is a correction

  3. For Vatable receipts and payments, make sure you select the same the VAT code.
  4. Save.

Nominal receipts and payments

For nominal receipts and payments, you must manually reverse the receipt or payment and re-enter it. To do this enter the opposite transaction with the same details; date, bank account amount, value etc.

Original transactions Reversing transaction
Non- Vatable payment Non- Vatable receipt

Non- Vatable receipt

 Non- Vatable payment
Vatable payment Vatable receipt
Vatable receipt Vatable payment

Open: Cash Book > Bank Account List > Payments

Open: Cash Book > Bank Account List > Receipts

  1. Choose the correct transaction type; vatable or non-vatable payment or receipt.
  2. Select the same bank account as the original transaction.

  3. Enter the same date, amount and nominal account etc.

    Tip: Update the Narrative and Reference to show that this is a correction.

  4. For Vatable receipts and payments, make sure you select the same the VAT code.
  5. Save.

Open: Cash Book > Bank Account List > Payments

Open: Cash Book > Bank Account List > Receipts

  1. Select the new bank account.

  2. Enter the same date, amount and nominal account etc as the original.

  3. For Vatable receipts and payments, make sure you select the same the VAT code.
  4. Save.
See also

Related topics

Correct a transaction posted to the wrong nominal account

Entered the wrong date when generating payments?

Correct posted customer transactions

Correct posted supplier transactions