Account details (nominal account)

Find this screen

Open: Nominal > Create & Amend Accounts > New Nominal Account

Open: Nominal > Create & Amend Accounts > Amend Nominal Account

Open: Nominal > Nominal Enquiries > View Nominal Account

Use the Account tab to set details for your nominal account, such as the report category, SOFA category, and consolidated account.

Report category code

Report categories are used to group your nominal accounts on your financial statements. Each category determines whether an account is for income or expenditure (Profit and Loss), or for your assets and liabilities (Balance sheet).

Every nominal account must have a report category, as this determines which report the balance of the account is included on and how it's reported.

When you first set up Sage 200, we provided a set of report categories for you to reflect the broad group of things required by most businessesschools. You can't change or delete these report categories, but you can add additional ones of your own (in the Sage 200 desktop).

For maintained schools, these report categories match the CFR codes. For academies, these are categories common for most schools.

Choosing the report category

We've provided a set of report categories for you, depending on whether you're a maintained school or an academy.

Maintained schools

Report category CFR codes for Income and Expenditure (maintained schools)
Code	Name	Type	Category Type
CE00	De minimis levels for capitalising expenditure	Profit and Loss	Expense
CE01	Acquisition of land and existing buildings	Profit and Loss	Expense
CE02	New construction, conversion and renovation	Profit and Loss	Expense
CE03	Vehicles, plant, equipment and machinery	Profit and Loss	Expense
CE04	Information and communication technology	Profit and Loss	Expense
CI01	Capital income	Profit and Loss	Income
CI03	Voluntary or private income	Profit and Loss	Income
CI04	Direct revenue financing	Profit and Loss	Income
E01	Teaching staff -	Profit and Loss	Expense
E02	Supply teaching staff	Profit and Loss	Expense
E03	Education support staff	Profit and Loss	Expense
E04	Premises staff	Profit and Loss	Expense
E05	Administrative and clerical staff	Profit and Loss	Expense
E06	Catering staff	Profit and Loss	Expense
E07	Cost of other staff	Profit and Loss	Expense
E08	Indirect employee expenses	Profit and Loss	Expense
E09	Staff development and training	Profit and Loss	Expense
E10	Supply teacher insurance	Profit and Loss	Expense
E11	Staff-related insurance	Profit and Loss	Expense
E12	Building maintenance and improvement	Profit and Loss	Expense
E13	Grounds maintenance and improvement	Profit and Loss	Expense
E14	Cleaning and caretaking	Profit and Loss	Expense
E15	Water and sewerage	Profit and Loss	Expense
E16	Energy	Profit and Loss	Expense
E17	Rates	Profit and Loss	Expense
E18	Other occupation costs	Profit and Loss	Expense
E19	Learning resources	Profit and Loss	Expense
E20	ICT learning resources	Profit and Loss	Expense
E21	Examination fees	Profit and Loss	Expense
E22	Administrative supplies	Profit and Loss	Expense
E23	Other insurance premiums	Profit and Loss	Expense
E24	Special facilities	Profit and Loss	Expense
E25	Catering supplies	Profit and Loss	Expense
E26	Agency supply teaching staff	Profit and Loss	Expense
E27	Bought-in professional services -curriculum	Profit and Loss	Expense
E28	Bought-in professional services - other	Profit and Loss	Expense
E29	Loan interest	Profit and Loss	Expense
E30	Direct revenue financing (revenue contributions to capital)	Profit and Loss	Expense
E31	Community-focused school staff	Profit and Loss	Expense
E32	Community-focused school costs	Profit and Loss	Expense
I01	Funds delegated by the local authority	Profit and Loss	Income
I02	Funding for sixth form students	Profit and Loss	Income
I03	High needs top-up funding	Profit and Loss	Income
I04	Funding for minority ethnic pupils	Profit and Loss	Income
I05	Pupil premium	Profit and Loss	Income
I06	Other government grants	Profit and Loss	Income
I07	Other grants and payments received	Profit and Loss	Income
I08	Income from facilities and services	Profit and Loss	Income
I09	Income from catering	Profit and Loss	Income
I10	Receipts from supply teacher insurance claims	Profit and Loss	Income
I11	Receipts from other insurance claims	Profit and Loss	Income
I12	Income from contributions to visits	Profit and Loss	Income
I13	Donations and/or voluntary funds	Profit and Loss	Income
I15	Pupil-focused extended school funding and or grants	Profit and Loss	Income
I16	Community focused school funding and or grants	Profit and Loss	Income
I17	Community-focused school facilities income	Profit and Loss	Income
I18	Additional grant for schools	Profit and Loss	Income

Additional report categories for the Balance Sheet and control accounts (maintained schools)
Code	Name	Type	Category Type
BS01	Property	Balance Sheet	Asset
BS02	Office Equipment	Balance Sheet	Asset
BS03	Furniture and Fixtures	Balance Sheet	Asset
BS04	Motor Vehicles	Balance Sheet	Asset
BS05	Stock	Balance Sheet	Asset
BS06	Debtors	Balance Sheet	Asset
BS07	Deposits and Cash	Balance Sheet	Asset
BS08	Creditors (Short Term)	Balance Sheet	Liability
BS09	VAT Liability	Balance Sheet	Liability
BS10	Taxation	Balance Sheet	Liability
BS11	Wages	Balance Sheet	Liability
BS12	Creditors (Long term)	Balance Sheet	Liability
BS13	P & L Account	Balance Sheet	Liability
M01	Bad Debt	Profit and Loss	Expense
M02	Suspense	Profit and Loss	Expense

Academies

Report categories for Academies
Code	Description	Type	Category Type
BS01	Freehold Property	Balance Sheet	Asset
BS02	Freehold Property Depreciation	Balance Sheet	Asset
BS03	Leasehold Property	Balance Sheet	Asset
BS04	Leasehold Property Depreciation	Balance Sheet	Asset
BS05	Office Equipment	Balance Sheet	Asset
BS06	Office Equipment Depreciation	Balance Sheet	Asset
BS07	Furniture and Fixtures	Balance Sheet	Asset
BS08	Furniture and Fixtures Depreciation	Balance Sheet	Asset
BS09	Motor Vehicles	Balance Sheet	Asset
BS10	Motor Vehicles Depreciation	Balance Sheet	Asset
BS11	Computer Equipment and Software	Balance Sheet	Asset
BS12	Computer Equipment and Software Depreciation	Balance Sheet	Asset
BS13	Stock	Balance Sheet	Asset
BS14	Debtors	Balance Sheet	Asset
BS15	Bank Account	Balance Sheet	Asset
BS16	Deposits and Cash	Balance Sheet	Asset
BS17	Creditors: Short Term	Balance Sheet	Liability
BS18	VAT Liability	Balance Sheet	Liability
BS19	Taxation	Balance Sheet	Liability
BS20	Wages	Balance Sheet	Liability
BS21	Pension	Balance Sheet	Liability
BS22	Creditors: Long Term	Balance Sheet	Liability
BS23	Reserves	Balance Sheet	Liability
E01	Curriculum Supplies	Profit and Loss	Income
E02	Library Services	Profit and Loss	Expense
E03	Assessment & Examination	Profit and Loss	Expense
E04	School Fabric	Profit and Loss	Expense
E05	School Office	Profit and Loss	Expense
E06	ICT Expenditure	Profit and Loss	Expense
E07	School Trips	Profit and Loss	Expense
E08	Headteacher's Contingency	Profit and Loss	Expense
E09	Governors' Provisions	Profit and Loss	Expense
E10	Student Bursary Payments	Profit and Loss	Expense
E11	Exclusion Costs	Profit and Loss	Expense
E12	After-School Club Expenditure	Profit and Loss	Expense
E13	Purchases	Profit and Loss	Expense
E14	Charitable Donations	Profit and Loss	Expense
E15	Other Expenditure	Profit and Loss	Expense
E16	Building Projects	Profit and Loss	Expense
E17	PFI	Profit and Loss	Expense
E18	Building & Grounds	Profit and Loss	Expense
E19	Staffing Costs	Profit and Loss	Expense
E20	Catering Costs	Profit and Loss	Expense
E21	Heat, Light and Power	Profit and Loss	Expense
E22	Rent and Rates	Profit and Loss	Expense
E23	Professional Fees	Profit and Loss	Expense
E24	Travel Expenses	Profit and Loss	Expense
E25	Motor Expenses	Profit and Loss	Expense
E26	Bank Charges and Interest	Profit and Loss	Expense
E27	Depreciation	Profit and Loss	Expense
E28	Non-Reclaimable VAT	Profit and Loss	Expense
E29	Bad Debts	Profit and Loss	Expense
I01	General Annual Grant (GAG)	Profit and Loss	Income
I02	Other Grant Income	Profit and Loss	Income
I03	Income Generated	Profit and Loss	Income
I04	Donations	Profit and Loss	Income
I05	Other Income	Profit and Loss	Income
I06	Sale of Assets	Profit and Loss	Income
I07	Investments	Profit and Loss	Income
M01	Suspense	Profit and Loss	Expense

SOFA category

Select a SOFA category if this nominal account is included on the SOFA report.

Note: You can only see the SOFA category if you're set as an Academy in your Company Details (in the Sage 200 desktop).

When to use a SOFA category

SOFA categories are only required if you're an academy. They're used to group your nominal accounts together to be included on the SOFA report.

An account balance will only be included on the SOFA report, if the nominal account has a Cost Centre and a SOFA category.

As a general rule, all nominal accounts with a Cost Centre and a Profit and Loss report category, will require a SOFA category. You'll also need some additional Balance Sheet nominal accounts for the transfer of funds, pensions benefits and funds brought forward from a previous year.

A predefined set of SOFA categories has been created for you. These are taken from SORP 2015.

If you need a different SOFA category, you can add new ones on the Report Categories screen (in the Sage 200 desktop).

What are the SOFA categories?

SOFA categories
Code	Description	Type	Category Type
SE01	Raising funds	SOFA	Expense
SE02	Academy trust educational operations	SOFA	Expense
SE03	Provision on boarding activities	SOFA	Expense
SE04	Other	SOFA	Expense
SI01	Donations and capital grants	SOFA	Income
SI02	Transfer from local authority on conversion	SOFA	Income
SI03	Funding for the academy trusts educational operations	SOFA	Income
SI04	Provision of boarding activities	SOFA	Income
SI05	Other trading activities	SOFA	Income
SI06	Investments	SOFA	Income
SX97	Transfers between funds	SOFA	Asset
SX98	Actuarial (losses)/gains on defined pension schemes	SOFA	Asset
SX99	Funds brought forward	SOFA	Asset

Allow manual journal entries

You can choose whether or not nominal journals can be entered for this nominal account.

Journals are usually used for transactions that can't be entered using other Sage 200 processes or for making corrections when transactions have been posted to the wrong nominal account.

You may want to restrict the entry of nominal journals for some accounts, particularly when transactions are posted to an account automatically as part of a Sage 200 process, such as the Debtors Control account or Accumulated Profit account.

To allow journals to be entered for this nominal account, enable Allow manual journal entries.

Consolidated account (with a parent company)

Using consolidation allows you to consolidate the balance of your nominal accounts from several subsidiary companies into a single holding parent company, so you can produce financial reports for the holding company.

You'll only see the Consolidated account setting here if a parent company has been set for this subsidiary company and you have selected Enable consolidation in Nominal Ledger Settings (in the Sage 200 desktop).

For the education sector, you might have schools as the subsidiary companies, and these are consolidated to a parent reporting company for the academy trust.

Select the nominal account Code from the parent company that this account from the subsidiary company should be linked to. The Code list shows the nominal accounts from the parent company.

All accounts should have a consolidated account Code.

If the account isn't linked, then the balance will post to the Suspense account in the parent company when you run the consolidation.

When consolidation takes place, the values in this subsidiary account are posted to the linked parent company account.