Record cash receipts

Find this screen

Open: Cash Book > Enter transactions > Nominal Vatable Receipt for receipts with VAT.

Open: Cash Book > Enter transactions > Nominal Non Vatable Receipt for receipts without VAT.

Watch a video

Cash book payments and receipts (video)

How to

Enter a receipt

1. Select the Bank account.
2. Tab or click Clear.

3. Enter the details of the transaction:

   Transaction details

   • Date - defaults to today's date.
   • Cheque no - Enter a reference to help you identify the transaction.
   • 2nd ref and Narrative - Optional additional details you can add to the transaction.

   Nominal Transactions

   • Code - The nominal account.
   • Amount - Enter the Net (Goods value) or Gross value.
   • VAT Code - Defaults to the standard VAT rate.

4. Click Save to post the receipt .

   • If you entered a receipt whilst reconciling a bank account using Sage bank feeds, you can click Save & Create Rule to create a bank feeds rule for this transaction, to save you entering it again the next time.

Enter a foreign currency receipt

Foreign currency receipts are always entered in the currency that they were paid in. When the receipt is saved, the currency value is posted to the bank account and the converted value is posted to the nominal accounts.

When you choose a foreign currency bank account, additional cheque currency, exchange rate and bank charges boxes are displayed.

Enter the following additional details:

1. Exchange rate to base: Click to change the exchange rate, .

2. Cheque currency: Choose the from list.
3. Bank value: This is the amount that's posted to your bank account.

Enter bank charges with a foreign currency receipt

If you want to enter a foreign currency receipt and include any bank charges incurred, you can do this by entering the bank charge details here.

This creates a single transaction of the receipt value minus the charge.

This can make it easier to reconcile your bank statement, if this is how these transactions are shown on your bank statement.

Note: Enter bank charges in the same currency as the bank account.

Note: If you want bank charges to be included in your VAT return, then don't enter your bank charges here. Instead, you should enter the bank charges as a separate Nominal Vatable Payment or Nominal Vatable Receipt, using the appropriate VAT rate.

1. Enter the full amount of the receipt in the original currency.
2. Enter the charge in the Bank charges section:
   • Code: The nominal account for the charge. The Bank Charges nominal account is displayed by default.
   • Amount: The amount of the bank charge.

The total amount to be posted to the bank account is in the Bank Value box. This should match the amount shown on your bank statement.

Enter a receipt in another currency

There may be an occasion where you pay money into a currency bank account in a different currency. For example, you pay a cheque for Canadian dollars into your dollar bank account.

When you do this there are two exchange rates that you can change:

• The exchange rate between the bank account and your base currency. This is the Exchange Rate to base.
• The exchange rate between the bank accounts currency and the cheque currency. This is the Exchange rate.

To enter the payment:

1. Choose the bank account.

2. Enter the amount of the receipt in the Cheque value box. This is in the currency of the receipt, e.g. Canadian dollars.
3. Choose the Cheque Currency.

4. The Exchange rate is displayed. Click to change it.

   You need to enter the exchange rates from base to both currencies. This is used to calculate the exchange rate between your bank's currency and your cheque's currency.

   The value of the receipt in the bank's currency is shown in the Bank Value box.

5. To save the receipt without allocating, click Save.

   To save the receipt and allocate it to an invoice, click Save and Allocate.

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Useful info

About nominal receipts

Use the nominal receipts screens when you want to record money you've paid into your bank accounts that aren't related to a customer or supplier account.

You might want to do this to record receipts such as cash sales or till receipts.

• If VAT is included on the receipt, use the Nominal Vatable Receipt screen.
• If VAT is not included on the receipt, use the Nominal Non Vatable Receipt screen

Receipts with bank charges

This is the amount that you are charged by your bank for processing a foreign currency receipt. Depending on your bank, this charge can be shown on your bank statement in two ways:

To make it easier for you to reconcile your bank account, there are also two ways you can enter this into Sage 200.

• As two separate transactions.

  1. Enter the receipt using the option.

  2. Enter the bank charge using a Nominal Non-Vatable Receipt or Nominal Vatable Receipt.

  This method creates two transactions which you can then match with the two transactions on your bank statement.

• As a single transaction.

  Enter the receipt and the bank charges using the option.

  This method creates one transaction which you then match with the single transaction on your bank statement.

  Note: If you want bank charges to be included in your VAT return, then don't enter your bank charges here. Instead, you should enter the bank charges as a separate Nominal Vatable Payment or Nominal Vatable Receipt, using the appropriate VAT rate.

Whichever method you use, you record the receipt amount in the original currency and the bank charge in the same currency as the bank account.

If there is an exchange rate gain or loss between the transactions, this is dealt with by Sage 200 automatically.

Reversing a cash receipt

There is no specific refund facility to reverse these receipts so to record a refund you need to enter a cash payment (with or without VAT as appropriate).

Create rules for bank feeds reconciliation

If you enter a receipt whilst you're reconciling your bank account, you can click Save & Create Rule to create a bank feeds rule for this transaction, to save you entering it again the next time.

For example, if you make a regular payment for your energy bills each month, you could set up a rule that recognises your bank payment to the energy company, and then creates the matching nominal transaction for you.

You can create bank feeds rules whenever you add a new transaction in Bank Feeds Reconciliation.

See Bank feeds rules.

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Fix it

Why is the date highlighted in red?

This is because the transaction date does not fall within any of your accounting periods.

Check the date and try again.

Why isn't the save button available?

Before you can save you have to:

• Enter at least one nominal account line.
• Have an amount (more than 0) in Gross Value column for at least one nominal account line.

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What happens when

Save a receipt

The following table shows the nominal account postings:

Nominal Account	Debit	Credit
Nominal Account		Receipt value
Bank Account	Receipt Value

Save a receipt with VAT

The following table shows the nominal account postings:

Nominal Account	Debit	Credit
Nominal Account		Net Value
VAT Output Account		VAT value
Bank Account	Gross Value

Save a foreign currency receipt

The following table shows the nominal account postings:

Nominal Account	Debit	Credit
Nominal Account		Receipt value in base currency
Bank Account	Receipt value in base currency.

The bank account balance is updated by the payment amount in the bank's currency.

Save a receipt with bank charges

The following table shows the nominal account postings:

Nominal Account	Debit	Credit
Nominal Account		Receipt value
Bank Account	Receipt value = charge
Bank charges		Charge

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