WEBVTT Kind: captions Language: en 00:00:00.000 --> 00:00:07.980 hello and welcome to this Sage 200 Standard online  video on how to create a stock item in this video  00:00:07.980 --> 00:00:15.120 I'm going to show you how to create a stock item  there are three different types of stock items you  00:00:15.120 --> 00:00:21.840 can have a standard stock item this is a physical  item of stock which you purchase in and also sell  00:00:23.460 --> 00:00:30.420 you can have a miscellaneous stock item this  is something that you may buy in but don't  00:00:30.420 --> 00:00:36.480 sell a good example of this is if you're a  car garage you buy in lots of motor oil but  00:00:36.480 --> 00:00:41.400 you don't necessarily sell it and you possibly  don't even track how much you've got left you've  00:00:41.400 --> 00:00:46.800 just got a big drum of motor oil and you use what  you need this would be a miscellaneous stock item  00:00:47.880 --> 00:00:54.900 you also have service stock items service items  or when you provide service to your customer you  00:00:54.900 --> 00:01:01.380 don't buy these in so you can't order them  but you do need them to appear on an invoice  00:01:01.380 --> 00:01:08.820 so using my car garage analogy again the service  item would be the car mechanic changing the oil  00:01:09.540 --> 00:01:15.540 so the oil would be a miscellaneous item the  mechanic doing the oil would be the labor element  00:01:16.440 --> 00:01:23.460 moving on to the demonstration to create a stock  item choose stock control and then stock list 00:01:25.740 --> 00:01:32.580 you can create it from the new item option along  the top or from stock records enter new stock item 00:01:37.020 --> 00:01:41.100 first thing you'll need to do is give your  item a code you cannot change this code at  00:01:41.100 --> 00:01:46.560 a later date we would suggest that you  get a naming convention and stick to it  00:01:46.560 --> 00:01:49.740 these could be numbers or  they could be alphanumeric  00:01:50.760 --> 00:01:55.860 in this example I'm going to sell some  chairs more specifically some office chairs  00:01:57.600 --> 00:02:11.160 so my code is off chair one the name office  chair one we now need to assign a product group  00:02:12.240 --> 00:02:17.280 click your drop down and choose your product  group and as you'll see it assigns all the  00:02:17.280 --> 00:02:22.140 defaults from the product group to this stock  item the product type which can't be changed  00:02:22.140 --> 00:02:29.940 and set by the product group settings the stock  unit the vat rate and also the stock take cycle  00:02:31.080 --> 00:02:36.180 well you'll also notice is the costing method is  assigned and grayed out if you need to change any  00:02:36.180 --> 00:02:39.840 of the options that are grayed out these  need to be done at a product group level  00:02:40.680 --> 00:02:45.600 complete your item description and if you'd  use like to use the item description on orders  00:02:45.600 --> 00:02:50.100 and invoices use the tick box otherwise  it'll pick up the name of the stock item 00:02:52.860 --> 00:02:58.560 the analysis tab allows you to add any analysis  codes to the stock item the default nominal  00:02:58.560 --> 00:03:01.860 codes again are picked up of the product  group but they are changeable at this level  00:03:02.760 --> 00:03:08.460 commodity code is used when you're using interest  app and selling across the continent into the EU  00:03:09.840 --> 00:03:14.640 the weight is important if again you're  using interestat and again if any of these  00:03:14.640 --> 00:03:18.960 tick boxes are relevant for this stock item  make sure that you select them at this point  00:03:20.700 --> 00:03:25.860 the supplier tab is used if you have a preferred  supplier for this item so I'm going to quickly  00:03:25.860 --> 00:03:32.700 show you how to add a preferred supplier choose  add pick the supplier in which you buy from 00:03:34.860 --> 00:03:39.300 and populate the rest of the information  from the suppliers tab so you've got the  00:03:39.300 --> 00:03:45.000 supplier stock code so this is a stock code if  the supplier has something different to yourself  00:03:46.020 --> 00:03:51.360 the lead time so if you order it how long does  it take to get here this is good if you've got  00:03:51.360 --> 00:03:56.220 a sales order and you need to raise a purchase  order to satisfy that demand it's nice to know  00:03:56.220 --> 00:03:59.700 how long it's going to take to come in  so you can keep your customer informed  00:04:01.020 --> 00:04:05.220 populate a usual order quantity if you've got  an amount that you always buy from this supplier 00:04:10.200 --> 00:04:14.340 and populate a minimum order quantity if they  stipulate that you must buy a certain amount 00:04:16.800 --> 00:04:21.120 if a supplier has a list price that he's  given to you so a special price populated here 00:04:23.460 --> 00:04:25.500 and the price source is whether you're going to  00:04:25.500 --> 00:04:28.680 be using the list price or a last  buying price on your purchase order  00:04:30.600 --> 00:04:36.360 if your price list has an expiry date populated  here and the last order price you can be populated  00:04:36.360 --> 00:04:41.880 here but this will automatically come through  once you've raised an order Alternatives these  00:04:41.880 --> 00:04:45.720 are stock items that are similar to the one that  you're creating and can be offered to customers  00:04:45.720 --> 00:04:51.360 as an alternative if you run out so this is an  office chair with adjustable height and lumber  00:04:51.360 --> 00:04:55.140 support an alternative might be an office chair  with adjustable height but no Lumber support  00:04:55.800 --> 00:05:01.680 which case you can add that in at this point the  advantage of doing so is when you're raising a  00:05:01.680 --> 00:05:07.500 sales order and the stock item is out of stock  you can select an alternative at that point 00:05:10.140 --> 00:05:14.340 moving on to the locations every stock  item must have at least one location  00:05:15.360 --> 00:05:21.240 to add a warehouse in which this stock item  is stocked choose add click the drop down on  00:05:21.240 --> 00:05:25.800 your Warehouse and choose the warehouse  where the stock item is going to live  00:05:27.720 --> 00:05:32.100 the reorder level is the level in which it if it  goes below you must reorder some of this stock 00:05:34.260 --> 00:05:37.680 the minimum is the minimum amount of  stock that you can have in of this item  00:05:38.820 --> 00:05:42.240 and the maximum is the maximum amount  that you can have in of this item 00:05:46.380 --> 00:05:52.020 it will automatically create a bin  in this location for this item if you  00:05:52.020 --> 00:05:56.160 need to change the name of the bin then  you can do so using edit at the bottom 00:05:58.560 --> 00:06:02.760 so in this example I know my chairs  in the showroom but I might want to  00:06:02.760 --> 00:06:06.000 put what part of the showroom it's in upstairs 00:06:09.060 --> 00:06:11.100 next to window 00:06:14.280 --> 00:06:20.100 you may also have been names or  location names or IDs you can put  00:06:20.100 --> 00:06:25.380 populate anything that you need in there  if you'd like to add extra bins you could  00:06:25.380 --> 00:06:28.620 choose add from the bottom so that's if  they could be in more than one location 00:06:30.900 --> 00:06:38.160 you could also add attachments memos  and comments to stock items choose save 00:06:40.680 --> 00:06:46.680 you've now created a stock item thanks for  listening if you have any feedback please email us  00:06:46.680 --> 00:06:54.240 at smbfeedback@sage.com or for more information  press your F1 key from anywhere in your program