Find this screen
Open: Purchase Orders > Adjustments > Order and Return Accruals.
How to
Find your accrual values
This shows you a list of all purchase orders and returns that have not yet been invoiced or credited.
Use this to find the values you need to post your accrual journals.
The Value to be Accrued column shows:
- For orders - the net value (excluding VAT) of all items on the order that have been received but not invoiced.
- For returns - the net value (excluding VAT) of all items on the return that have been despatched but not credited. This is a shown as a negative value.
Click Print to print a report of the accrual values.
Post accrual journals
Accrual journals from purchase orders are not posted automatically in Sage 200. If you want to post journals to account for your accruals then you need to post these journals manually using the Journal Entry screen ( Nominal List > Journal).
Usually you post a journal to account for this in a single accounting period. When you do receive the invoice and process the invoice from the supplier, you enter another journal to reverse this, so you don't account for the expense twice.
Your accountant will usually provide you with the details of which nominal accounts to use.
Use the values shown g here to create these journals.
Useful Info
What are purchase order accruals
Some organisations like to account for their accrued liabilities. These are goods or services that an organisation has received (and any items returned) but where the supplier has not yet sent an invoice (or credit note). If the invoice has not arrived by the end of the accounting period, then they enter a journal to account for this cost.
Reporting on committed costs
Your budget reports include the value of your commitments. These are the value of purchase orders where you've not received an invoice.
If you are entering journals to account for your purchase order accruals, then the cost of your purchase may be shown on your reports twice, as a committed purchase order and as an actual value, once an accrual transaction has been posted.
To prevent this, you can set up Sage 200 so that purchase orders are not shown as committed costs once items have received (or despatched from returns).
You should only do this if you're entering accrual journals each period.
To do this:
Open: Settings > Purchase Orders > POP Settings | Commitment reporting
- Clear the Commitments include goods received and goods despatched option.
Questions
Why are some values shown as zero?
The Value to be Accrued is only updated when goods have been received (or despatched for returns).
- Values of 0.00 are shown when:
- None of the items on the order or return have been received or despatched.
- For orders - some items have been received and invoiced, but remaining items haven't been received.
- For returns - some items have been despatched and credited, but remaining items haven't been despatched.
Why is the Goods Total different to the Value to be Accrued?
The Value to be accrued is only updated when goods have been received (or despatched for returns).
The Goods Total shows your the total value of the whole order. These totals will be different when:
- Only some items have been received or despatched.
- Some items have been invoiced or credited