Post bill transactions

After you have printed invoices and credit notes for your projects, you can then post the transactions to Sage 200 Financials. You can only post transactions for bills that you have printed, which will be marked with a Finalised status. Only the transactions for invoices and credit notes generated from the Project Accounting module will be posted.

When an invoice is posted and WIP is in use:

  • The full cost value on the transaction is finalised even if the transaction is only partially invoiced.
  • WIP transactions postings move the direct cost value from the WIP code to the transaction Expense code and the uplift cost from the WIP code to the transaction Expense code. These use the same URN as the original WIP postings so that there is an audit trail from the project entry to the postings that account for the finalised cost.
  • WIP value is set to 0 (zero).
  • The Finalised date is set to the invoice date.

Note: As costs can be partially billed (but only fully finalised), an amount may be billed on a transaction after the cost has been finalised.

To post invoices and credit notes

Open: Project Accounting > Billing > Post Invoices & Credit Notes.

  1. The Post Invoices & Credit Notes window appears.

    • To post all of the outstanding invoices and credit notes, select Post all unposted invoices & credit notes.
    • To post the invoice or credit note relating to an individual bill, select Post invoice/credit note for a single bill, then select the Bill no.
    • To post an individual invoice, select Post invoice for a single invoice no, then select the Invoice no.
    • To post an individual credit note, select Post invoice for a single credit note no, then select the Credit note no.
  2. To post the selected invoices or credit notes, click Post.

    • The system generates the invoices and credit notes in Sage 200 Financials, updates the customer's balance, and makes the appropriate VAT and nominal account entries.

      Note: If you run a transaction enquiry from Sage 200 Financials, these transactions are marked with Project Accounting as the source module.

    • The system also generates a report of the transactions.

See also

Steps in this task

Print draft bills

Print project credit notes

Print project invoices

Other tasks

Set up Project Accounting to integrate with other modules

Reference

Set up billing for projects