Create cost centre codes

Find this screen

Open: Nominal Ledger > Utilities > Ledger Set Up > Cost Centre Names.

How to

Create cost centre codes

  1. Click Add, and enter a Code of up to three (3) characters.
  2. Note: Alphabetic characters should be in upper case. If you enter in lower case, Sage 200 converts and displays these as upper case.

  3. Enter a Name for the cost centre A segment of an organisation for which costs are required to be collected and formally reported on separately; e.g. a company division such as sales or production. of up to 60 characters.
  4. Enter contact details, if required.
  5. Add as many cost centres as you require, and then click OK.

Useful info

When to use cost centres

You can use cost centres to segment parts of the organisation so that you can monitor the costs and revenue associated with the different parts of your organisation. Each cost centre code is appended to a nominal account code to create a new nominal account. You can then report on the cost and revenues for all nominal accounts with the same cost centre code. For example, a cost centre could be a sales area such as North East or South West.

How to create nominal accounts for your cost centres

Each nominal account Code, CC and Dept combination is a separate nominal account. There are four ways you can create new nominal accounts using a new CC or Dept.

  1. Import your accounts. This is quickest way to create new nominal accounts. As long as you have created your cost centres and department codes, you can import account using a CSV file.

    Open: Nominal Ledger > Utilities > Import > Import Ledger File.

  2. Create a new single nominal account using the Dept. Use this method if you just want to create a small number of new accounts.

    Open: Nominal Ledger > Nominal Accounts > Enter New Account.

  3. Create accounts with the new CC or Dept for an existing account code. Use this when you already have a nominal accounts using a particular code and you want to add the CC and/or Dept. For example, you already have an account code of 6000, and want to add CC codes A, B and C and Dept codes of X. Y and Z. This will create all the accounts with the required combinations.

    Open: Nominal Ledger > Nominal Accounts > Generate New Accounts.

  4. Create a range of nominal accounts and a new CC or Dept. Use this when you want to duplicate an existing range of accounts for a new CC and/or Dept. This also creates a code. For example, you have a range of existing nominal accounts using LON (CC) ADM (Dept) and you want to duplicate this for MAN SAL.

    Open: Nominal Ledger > Utilities > Ledger Set Up > Create Accounts for Cost Centre and Department.


Questions

Can I amend a cost centre?

You can change the Name at any time.

You can only change the Code if the CC hasn't been added to any nominal account.

Can I delete a cost centre?

You can only delete a CC if it's not linked to a nominal account.

Can I import cost centres?

What are the contact details used for?

The email address is used if you want to send the Budget Statement Breakdown By Cost Centre report to the person responsible for the cost centre.

The Budget Statement by Cost Centre report shows the budget, actual, committed and difference (Balance) for all nominal accounts with the same cost centre. The report is broken down into sections per cost centre so the report can easily be separated and sent to different people.

This report is configured so that the each cost centre section is attached to a separate email and sent to the email address specified against each cost centre here. If you have 10 cost centres then the relevant section of the report is attached to 10 separate email messages, which are sent to your out-box.