Example of the Chart of accounts
This is a suggested Chart of Accounts. If you do not have your own structure you may want to create your nominal accounts from the suggested Chart of Accounts below.
| Fixed Assets | |
|---|---|
|
01 |
Long Term Assets |
|
01100 Cost |
|
|
01200 Depreciation |
|
|
02 |
Long Lease Property |
|
02100 Cost |
|
|
02200 Depreciation |
|
|
03 |
Short Lease Property |
|
03100 Cost |
|
|
03200 Depreciation |
|
|
04 |
Plant/Machinery |
|
04100 Cost |
|
|
04200 Depreciation |
|
|
05 |
Tools |
|
05100 Cost |
|
|
05200 Depreciation |
|
|
06 |
Office Equipment |
|
06100 Cost |
|
|
06200 Depreciation |
|
|
07 |
Furniture/Fixt/Fittings |
|
07100 Cost |
|
|
07200 Depreciation |
|
|
08 |
Vehicles |
|
08100 Cost |
|
|
08200 Depreciation |
|
|
09 |
Other Fixed Assets |
|
09100 Goodwill |
|
|
09200 Patents Cost |
|
|
09300 Patents Depreciation |
|
|
09400 Trademarks Cost |
|
|
09500 Trademarks Depreciation |
|
|
09900 Preliminary Expenses |
| Long term and current assets | |
|---|---|
|
1 |
Long Term Assets |
|
11100 Investments Quoted |
|
|
11200 Investments Unquoted |
|
|
11300 Loans Given |
|
|
11400 Associated Companies |
|
|
12 |
Subsidiary Companies |
|
12100 Sub. Company Shares Cost |
|
|
12400 Sub. Company Current A/C |
|
|
12700 Sub. Company Loan A/C |
|
|
13 |
Stocks |
|
13100 Stock |
|
|
13600 Work in Progress |
|
|
14 |
Current Assets |
|
14100 Sales Ledger Control |
|
|
14200 Sundry Debtors |
|
|
14300 Sales Ledger Retentions |
|
|
14400 Prov. Doubtful Debts |
|
|
14500 Advances and Deposits |
|
|
14600 Dividends Receivable |
|
|
14700 Outstanding Share Capital |
|
|
15 |
Taxation |
|
15100 Input VAT |
|
|
15200 Input VAT Part Exempt |
|
|
15300 Overdecl. Notified |
|
|
15400 Overdecl. Other |
|
|
15500 Recoverable Income Tax |
|
|
16 |
Deposits and Cash |
|
16100 Bills Receivable |
|
|
16200 Money on Call |
|
|
16300 Council Loans |
|
|
16400 Building Society Deposits |
|
|
16500 Giro |
|
|
16600 Postdated Cheques |
|
|
16700 Bank Deposit A/C |
|
|
16800 Current Bank A/C |
|
|
16900 Petty Cash |
|
|
19 |
Prepayments and Adjustments |
|
19100 Prepaid Expenses |
|
|
19200 Clearing A/C |
|
|
19300 Adjustments - Assets |
|
|
19400 Asset Suspense A/C |
| Liabilities | |
|---|---|
|
21 |
Share Capital |
|
21100 Ordinary Shares |
|
|
21200 Preference Shares |
|
|
22 |
Capital Reserves |
|
22100 Share Premium A/C |
|
|
22400 Cap. Redemption Reserve |
|
|
22700 Asset Revaluation Reserve |
|
|
23 |
Revenue Reserves |
|
23100 General Reserve |
|
|
23200 Undistributed Profit |
|
|
23300 Tax Equalisation |
|
|
24 |
Long Term Liabilities |
|
24100 Debentures |
|
|
24200 Mortgages |
|
|
24300 Loans Received |
|
|
24400 Hire Purchase |
|
|
25 |
Short Term Liabilities |
|
25100 Purchase Ledger Control |
|
|
25200 Sundry Creditors |
|
|
25300 Purchase Ledger Retentions |
|
|
25400 Bills Payable |
|
|
25500 Received Prepayments |
|
|
25600 PAYE |
|
|
25700 NI |
|
|
25800 Net Wages/Salaries |
|
|
25900 Pension Fund |
|
|
26 |
Taxation |
|
26100 Output VAT - Std. Rate |
|
|
26200 Output VAT - Rate A |
|
|
26300 Output VAT - Rate B |
|
|
26400 Output VAT - Imports |
|
|
26500 Undecl. Notified |
|
|
26600 Undecl. Other |
|
|
26700 VAT Liability |
|
|
26800 Prov. Corporation Tax |
|
|
26900 Prov. Inc. Tax Sched. F |
|
|
27 |
Directors Accounts |
|
27100 Directors Loan A/C |
|
|
27200 Directors Current A/C |
|
|
27300 Drawings |
|
|
28 |
Dividends |
|
28100 Proposed Dividend |
|
|
29 |
Accrued Expenses and Adjustments |
|
29100 Accrued Expenses |
|
|
29200 Accrued HP Interest |
|
|
29300 Adjustments - Liabilities |
|
|
29400 Liability Suspense A/C |
| Income accounts | |
|---|---|
|
31 |
Trading Income |
|
31100 Sales |
|
|
31200 Export Sales |
|
|
31300 Exempt Sales |
|
|
31400 Sales Zero % |
|
|
31500 Sales Rate A |
|
|
31600 Sales Rate B |
|
|
37 |
Non Trading Income - Investment Income |
|
37100 Divs. Quoted Investment |
|
|
37200 Divs. Unquoted Investment |
|
|
37300 Interest |
|
|
37400 Investment Grants |
|
|
38 |
Sales of Assets |
|
38100 Sales of Assets |
|
|
38200 Profit or Loss on Disposal |
|
|
39 |
Other |
|
39100 Currency Exchange Income |
|
|
39200 Discount Received |
|
|
39300 Royalties Received |
|
|
39400 Commissions Received |
|
|
39500 Doubtful Debts Recovery |
|
|
39600 Insurance Claims |
|
|
39700 Rent Income |
|
|
39800 Other Non Trading Income |
| Trading expenses | |
|---|---|
|
41 |
Cost of Sales |
|
41100 Cost of Sales Materials |
|
|
41200 Cost of Sales Labour |
|
|
41300 Cost of Sales Sundries |
|
|
42 |
Purchase Charges |
|
42100 Carriage Inward |
|
|
42200 Duty |
|
|
42300 Transport Insurance |
|
|
43 |
Labour |
|
43100 Productive Labour - Payroll |
|
|
43200 Direct Labour - Bill of Materials |
|
|
43600 Sub Contractors |
|
|
44 |
Materials Purchased |
|
44100 Purchases |
|
|
44300 Purchases Zero % |
|
|
44400 Purchases Rate A |
|
|
44500 Purchases Rate B |
|
|
44600 Purchases Part Exempt Rate A |
|
|
44700 Purchases Part Exempt Rate B |
|
|
44800 Purchases Imported |
|
|
44900 Purchases Imported Part Exempt |
|
|
45 |
Assembly Overheads |
|
45100 Bill of Materials Overheads |
| Selling & distribution expenses | |
|---|---|
|
51 |
Vehicles |
|
51100 Fuel and Oil |
|
|
51200 Servicing |
|
|
51300 Repairs/Spares |
|
|
51400 Licences |
|
|
51500 Insurance |
|
|
51600 Other Costs |
|
|
52 |
Travelling and Entertainment |
|
52100 Travelling |
|
|
52200 Car Hire |
|
|
52300 Hotels |
|
|
52400 Entertainment UK |
|
|
52500 Entertainment Foreign |
|
|
53 |
Promotion |
|
53100 Sales Promotion |
|
|
53200 Advertising |
|
|
53300 Gifts |
|
|
53400 Samples |
|
|
54 |
Distribution |
|
54100 Carriage Outward |
|
|
54200 Packing |
|
|
59 |
Commissions |
|
59100 Commissions Paid |
| Financial expenses | |
|---|---|
|
61 |
Depreciation |
|
61100 Deprc. Freehold Property |
|
|
61200 Deprc. Longlease Property |
|
|
61300 Deprc. Shortlease Property |
|
|
61400 Deprc. Plant/Machinery |
|
|
61500 Deprc. Tools |
|
|
61600 Deprc. Office Equipment |
|
|
61700 Deprc. Furniture/Fixt/Fittings |
|
|
61800 Deprc. Vehicles |
|
|
62 |
Depreciation |
|
62100 Deprc. Patents |
|
|
62200 Deprc. Trademarks |
|
|
63 |
Bank Charges and Interest |
|
63100 Bank Interest Paid |
|
|
63200 Bank Charges |
|
|
63300 Currency Losses |
|
|
63400 Loan Interest Repaid |
|
|
63500 HP Interest |
|
|
64 |
Discount Allowed |
|
64100 Discount Allowed |
|
|
68 |
Bad Debts |
|
68100 Bad Debts |
|
|
69 |
Provision for Doubtful Debts |
|
69100 Provision for Doubtful Debts |
|
71 |
Rent and Rates |
|
71100 Rent |
|
|
71200 Water Rates |
|
|
71300 General Rates |
|
|
71400 Premises Insurance |
|
|
72 |
Heat, Light and Power |
|
72100 Electricity |
|
|
72200 Gas |
|
|
72300 Oil |
|
|
72400 Other |
|
|
73 |
Maintenance |
|
73100 Repairs and Renewals |
|
|
73200 Cleaning Premises |
|
|
73300 Laundry Premises |
|
|
73400 Other Premises Expenses |
| Administration expenses | |
|---|---|
|
81 |
Employment |
|
81100 Salaries |
|
|
81200 Wages - Regular |
|
|
81300 Wages - Casual |
|
|
81400 Employers GPC/NI |
|
|
81500 Staff Welfare |
|
|
81600 Recruitment Expenses |
|
|
81700 Employers Pension Contribution |
|
|
82 |
Professional Fees |
|
82100 Legal Fees |
|
|
82200 Audit and Accountancy Fees |
|
|
82300 Consultancy Fees |
|
|
83 |
Printing and Stationery |
|
83100 Printing |
|
|
83200 Postage |
|
|
83300 Telephone |
|
|
83400 Telex/Telegram |
|
|
83500 Stationery - Office Supply |
|
|
83600 Journals/Books |
|
|
89 |
Equipment Hire and Rental |
|
89100 Equipment Hire |
|
|
89200 Office Machine Maintenance |
| General expenses | |
|---|---|
|
91 |
General Expenses |
|
91100 Industrial Training Levy |
|
|
91200 Royalties |
|
|
91300 Donations |
|
|
91400 Subscriptions |
|
|
91500 Protective Clothing |
|
|
91600 Stock Adjustments |
|
|
91700 Machinery Reps. Maintenance |
|
|
92 |
Directors Remunerations |
|
92100 Directors Remunerations |
|
|
94 |
Nominal Ledger Suspense Account |
|
94999 N/L Suspense Account |
|
|
98 |
Opening Balances |
|
98100 B/F Balance |
|
|
98200 B/F Balance |
|
|
98300 B/F Balance |
|
|
98400 B/F Balance |
|
|
98500 B/F Balance |
|
|
98600 B/F Balance |
|
|
98700 B/F Balance |
|
|
98800 B/F Balance |
|
|
98900 B/F Balance |
|
|
99 |
Opening Balance - used as required |
|
99100 B/F Balance |
|
|
99200 B/F Balance |
|
|
99300 B/F Balance |
|
|
99600 Open Item Sales |
|
|
99700 Open Item Purchases |
|
|
99800 Opening Balances |
|
|
99900 Control Account |
|
|
99999 Accumulated Profit |
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